Facilities & Operations Administrative Specialist

Manchester Community Schools; Manchester (MI); On-site; USD 37,000 - 46,000; Full time

Job summary

Manchester Community Schools is seeking an Administrative Assistant to support the daily operations of Buildings & Grounds, Transportation, and Facilities. The role includes payroll processing, purchasing, records management, and coordination of work orders.

Ideal candidates will have a high school diploma, clerical experience, strong organizational and communication skills, and proficiency with Google Workspace and MS Office. On-site position with varied responsibilities throughout the district.

Qualifications

• High school diploma or equivalent required.
• Demonstrated clerical/administrative experience.
• Strong communication and confidentiality.
• Proficiency in office software and scheduling.

Responsibilities

• Provide administrative support for Buildings & Grounds and Transportation operations.
• Support Director with correspondence, reports, and recordkeeping.
• Process payroll and timekeeping information including timesheets and substitutes.
• Handle purchase orders, invoices, and accounts payable for the department.
• Maintain inventory, equipment, and asset records; assist with tracking and reconciliation.
• Manage FMX work orders: review, assign, schedule, and track.

Skills

Administrative support

Communication skills

Organizational skills

Google Workspace

Education

High school diploma or equivalent

Valid driver's license

Tools

Spreadsheets

Databases

Word processing

Google Workspace

Job description

Manchester Community Schools is seeking an Administrative Assistant to support the daily operations of Buildings & Grounds, Transportation, and Facilities. The role includes payroll processing, purchasing, records management, and coordination of work orders.

Ideal candidates will have a high school diploma, clerical experience, strong organizational and communication skills, and proficiency with Google Workspace and MS Office. On-site position with varied responsibilities throughout the district.