Full Year Administrative Assistant

Sandwich Public Schools; Sandwich (MA); On-site; USD 42,000 - 51,000; Full time

Job summary

Sandwich Public Schools is seeking a Full Year Administrative Assistant for the Administration Building - Facilities Department to support operations, budgeting, procurement and office coordination.

The ideal candidate will have a high school diploma, strong communication, organizational skills and the ability to multi-task in a fast-paced setting; experience with word processing, spreadsheets and data entry is preferred.

Qualifications

• High School diploma required.
• Excellent communication skills, both oral and written.
• Attention to detail, proactive and problem solver.
• Excellent organizational skills.
• Clerical skills including typing, filing, record keeping and data processing.
• Ability to multi-task in a fast-paced environment.
• Experience with word processing, spreadsheets and web-based applications.

Responsibilities

• Work with outside vendors renting all school department facilities.
• Invoicing and collecting fees for rentals.
• Manage staffing for events.
• Maintain building alarm codes, keys and ID badges.
• Update and maintain records of bids, contracts, capital projects, inspections, licenses.
• Maintain office equipment.
• Assist with the RFP workflow and procurement processes.
• Organize meetings and registrations.
• Process annual budget tasks: create POs, ordering, reconciling, and payments with Business Office.
• General office duties: mail, email, phone, filing, calendars, supplies.

Skills

Communication skills

Attention to detail

Organizational skills

Clerical skills

Typing

Record keeping

Bookkeeping

Word processing

Spreadsheets

Data processing

Multi-tasking

MS Office

Education

High School diploma

Job description

Full Year Administrative Assistant

Sandwich Public Schools Central Office8 - Sandwich, Massachusetts Open in Google Maps

Job Details

Job ID: 5951436

Application Deadline: Oct 30, 2026 11:59 PM (Eastern Standard Time)

Posted: Oct 06, 2026 4:00 AM (UTC)

Starting Date: Jan 4, 2027

Job Description

The Sandwich Public Schools has an opening for a Full Year Administrative Assistant at the Administration Building - Facilities Department.

Terms of Employment

• Subject to the Collective Bargaining Agreement
• 52 week work year = 261 days

Qualifications

• Minimum of High School diploma
• Excellent communication skills, both oral and written
• Attention to detail, proactive and problem solver
• Excellent organizational skills
• Possesses a combination of clerical skills to include typing, filing, record keeping, bookkeeping, word and data processing, and other related clerical skills as the position demands.
• Ability to multi-task and work in-high paced environment.
• Experience using word processing, spreadsheets and web-based applications
• Such alternatives to the above qualifications as the School Department may find appropriate and acceptable.
• A sense of humor and a proven ability to work in a polite and friendly manner with all staff members and with the larger educational community.

Performance Responsibilities May Include (but are not limited to)

• Work with outside vendors renting all school department facilities
• Invoicing and collecting fees for rentals
• Manage staffing for events
• Maintain building alarm codes, keys and ID badges
• Update and maintain records of bids, contracts, capital projects, inspections, licenses
• Maintain office equipment
• Assist with the RFP workflow as well as providing support for the procurement process
• Organize meetings, process registrations and withdrawals
• Work with the yearly budget including creating POs, ordering, reconciling, and coordinating payments with the Business Office
• General office duties - mail, email, phone, filing, maintain calendars, and order supplies
• Door security as needed and greeting visitors
• Assist administration and staff as needed
• Assist with staffing needs including coordinate Facilities Department substitutes

COMPENSATION: Per the Administrative Assistants Collective Bargaining Agreement located on the Sandwich website . FY27 Range: $30.30/hr. - $37.37/hr. based on experience and an 8 step pay scale.

Sandwich Public Schools does not exclude from participation, deny the benefits of SPS from or otherwise discriminate against, individuals on the basis of race*, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, active military/veteran status, marital status, familial status, pregnancy, or pregnancy-related condition, homelessness, ancestry, ethnic background, national origin, or any other category protected by state or federal law in the administration of its educational and employment policies, or in its programs and activities.

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Michael Ryan , Director of Facilities
• Central Office8
• Phone: [phone]
• Email: [e-mail]