WV Receptionist

3msservicesllc; Bluefield (WV); On-site; USD 30,000 - 40,000; Full time

Job summary

3M’s Services LLC is looking for a Full-Time Receptionist / Administrative Assistant in Bluefield, West Virginia. This position is vital for supporting daily office operations and serving as the first point of contact for visitors and staff.

The ideal candidate should be organized and detail-oriented, proficient in Microsoft Office, and possess strong communication skills. Responsibilities include handling calls, scheduling meetings, and maintaining office workflows in a professional setting.

Qualifications

• Experience in a receptionist or administrative assistant role preferred.
• Ability to multitask, prioritize tasks, and manage time effectively.
• Professional demeanor and a valid Driver's License.

Responsibilities

• Answer and direct incoming phone calls professionally.
• Serve as the first point of contact for visitors and staff.
• Schedule meetings and assist with administrative tasks.
• Maintain organized electronic and physical filing systems.
• Represent the organization positively and professionally.

Skills

Strong verbal and written communication skills

Customer service skills

Proficiency in Microsoft Office

Multitasking and time management

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Microsoft Office Suite

Job description

Position Overview

3M’s Services LLC is seeking a Full-Time Receptionist / Administrative Assistant for our West Virginia office. This role serves as the first point of contact for the organization and plays a key role in supporting daily office operations. The ideal candidate is professional, organized, detail-oriented, and knowledgeable about company services and operations.

This is an in-office position that requires strong communication skills, discretion, and the ability to manage multiple administrative tasks efficiently.

Key Responsibilities

Front Desk & Communication

• Answer and direct incoming phone calls in a professional and courteous manner.
• Serve as the first point of contact for visitors, staff, families, and external partners.
• Provide accurate information about company services, departments, and general operations.
• Manage voicemail messages and ensure timely follow-up.

Administrative & Office Support

• Schedule meetings, appointments, and conference calls.
• Prepare meeting agendas, take meeting minutes, and distribute follow-up items.
• Assist leadership with daily administrative tasks as assigned.
• Maintain organized electronic and physical filing systems.
• Support office workflows and ensure smooth day-to-day operations.

Document & Presentation Support

• Create and edit PowerPoint presentations, reports, and internal documents.
• Assist with preparing materials for trainings, meetings, and presentations.
• Proofread and format documents for clarity and professionalism.

Professional Standards & Confidentiality

• Maintain confidentiality of sensitive employee and client information.
• Uphold company policies, HIPAA standards, and professional office etiquette.
• Represent the organization in a positive and professional manner at all times.

Required Qualifications

• High school diploma or equivalent (Associate’s degree preferred).
• Prior experience in a receptionist or administrative assistant role preferred.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Ability to multitask, prioritize tasks, and manage time effectively.
• Professional demeanor and strong customer service skills.
• Driver's License.

Preferred Qualifications

• Experience working in a healthcare, behavioral health, or human services environment.
• Familiarity with office systems, scheduling tools, and document management.
• Strong attention to detail and organizational skills.

Work Environment

• In-office, full-time position.
• Standard business hours with occasional flexibility as needed.
• Professional office setting.