Workplace Operations & Facilities Lead

Institute of Foundation Models; Sunnyvale (CA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Branded merchandise program

Job summary

Institute of Foundation Models is hiring a Workplace Operations Coordinator to drive smooth daily operations, from facilities and vendor management to safety and employee experience. The role emphasizes meticulous organization, confidentiality, and contributing to a productive office culture in a fast-paced research setting.

Responsibilities include managing access control, space planning, meeting room readiness, onboarding/offboarding, and coordinating food programs and events, while aligning

Qualifications

• 5+ years in workplace coordination, facilities management or office operations.
• Background in facilities maintenance, building systems or property management coordination.
• Familiarity with OSHA, COIs, and safety compliance; liaising with safety inspectors.
• Experience managing intake forms, surveys and tickets (Forms/Workspaces, Slack, Teams).
• Proven ability to organize events, catering/DoorDash and branded merchandise procurement.

Responsibilities

• Facilities operations and property management oversight; manage access, parking, and vendor coordination.
• OSHA compliance, safety routing, hazard mitigation, and emergency readiness.
• Onboarding/offboarding support; workspace readiness and badge handling.
• Day-to-day workplace support, amenities, supplies, and vendor liaison.
• Food program, events and workplace culture activities, from logistics to execution.

Skills

5+ years experience

Facilities background

Safety & compliance

Ticketing systems

Event & swag coordination

Education

Bachelor's degree in business or related

Tools

Slack

Google Forms/Workspaces

Zoom

Microsoft Teams

Job description

Institute of Foundation Models is hiring a Workplace Operations Coordinator to drive smooth daily operations, from facilities and vendor management to safety and employee experience. The role emphasizes meticulous organization, confidentiality, and contributing to a productive office culture in a fast-paced research setting.

Responsibilities include managing access control, space planning, meeting room readiness, onboarding/offboarding, and coordinating food programs and events, while aligning