Workplace Experience Specialist - Reception & Ops

Jones Lang LaSalle Incorporated; Menlo Park (CA); On-site; USD 60,000 - 72,000; Full time

Benefits offered by this job

401(k) plan with matching company

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off and Company Holidays

Daily Pay early access to earned wages

Job summary

Jones Lang LaSalle Incorporated is seeking a Workplace Associate to deliver comprehensive facility operations at our Menlo Park site. You will act as the first point of contact, ensuring a welcoming environment, managing work orders, coordinating meetings, and supporting daily office services with professionalism and hospitality.

The role requires strong communication, Excel proficiency for reporting, and experience with CMMS systems.

Qualifications

• Associate degree or 2+ years of facility admin experience.
• Customer service and professional demeanor are essential.
• Strong planning, time management and multitasking abilities.
• Experience with CMMS systems and MS Office required.

Responsibilities

• Site Operations: create a welcoming environment and manage communications.
• Workplace Experience: coordinate contacts and room reservations; assist vendors.
• Visitor Management: register visitors and ensure security compliance.
• Kitchen Management: keep break areas clean and stocked; manage supplies.
• Mail Services: organize mail distribution and courier processes.
• Compliance: administer badge access and HSSE guidelines.

Skills

Customer service

Professionalism

Time management

Multitasking

CMMS experience

MS Office

Communication

Organization

Education

Associate's degree in facilities management, building management, business, or related field; OR 2+ years of experience in Facility or Property Administration

Tools

Corrigo CMMS

Job description

Jones Lang LaSalle Incorporated is seeking a Workplace Associate to deliver comprehensive facility operations at our Menlo Park site. You will act as the first point of contact, ensuring a welcoming environment, managing work orders, coordinating meetings, and supporting daily office services with professionalism and hospitality.

The role requires strong communication, Excel proficiency for reporting, and experience with CMMS systems.