Workers Compensation Assistant

Essentia Health; United States; Hybrid; USD 26,000 - 39,000; Part time

Benefits offered by this job

Medical, Dental, Vision

401(k) plan with employer contribution

Tuition reimbursement

Job summary

Essentia Health is hiring a Workers Compensation Assistant to support our legal team in a hybrid Duluth-area role. The position focuses on handling workers' compensation inquiries, medical records, and documentation with accuracy and confidentiality.

You will liaise with physicians, insurers, employers, and patients, maintain files, notarize as needed, and assist with regulatory filings. The role requires detail orientation, time management, and the ability to prioritize multiple projects.

Qualifications

• Minimum 2 years of office experience, including experience working with medical records.
• Experience with EMR processing and document management preferred.
• Strong attention to detail, time-management, and ability to handle confidential information.

Responsibilities

• Answer inquiries from workers' compensation insurers, employers, patients, and stakeholders.
• Liaise between physicians, insurers, employers, and patients to clarify care plans and documentation needs.
• Maintain hard copy and electronic files, notarize as directed, and assist with filings with regulatory bodies.
• Support the program manager and team with administrative tasks in a busy healthcare legal environment.
• Prioritize tasks to meet deadlines and ensure accurate workers' compensation communications.

Skills

Office experience

Attention to detail

Time management

Communication

Multitasking

Tools

EMR processing

Medical records management

Job description

Job Description

Essentia Health is hiring a Workers Compensation Assistant to support our legal team. Education Qualifications: Job Description - Provides efficient and effective responses to inquiries from workers' compensation insurers, employers, patients, and other stakeholders regarding workers' compensation matters. Acts as a liaison between physicians, workers' compensation insurers, employers, and patients by providing clarification related to care plans, return-to-work instructions, documentation needs, and other workers' compensation-related issues. Supports the program manager and team members with administrative and operational tasks, including maintaining hard copy and electronic files, mailing documents, processing and organizing medical records, obtaining notarization as directed, and assisting with the completion and filing of required documents with the Department of Labor and Industry. Assists with other departmental needs as assigned. Ensures accurate and timely handling of workers' compensation documentation and communications. This role requires the ability to focus in a busy work environment, strong attention to detail, good time management skills, and the ability to prioritize tasks effectively to meet deadlines and department needs.

Experience Requirements

Minimum of 2 years of office experience, including experience working with medical records. Qualifying experience includes but is not limited to: record analysis, EMR processing, document management, and administrative support in a healthcare or related setting. Experience with workers' compensation insurance claims and/or a workers' compensation legal background is preferred. You might be a good fit if you... Have at least two years of office or administrative experience, including experience working with medical records, EMRs, or document management systems. Have strong attention to detail and the ability to multitask while supporting multiple projects with competing deadlines. Communicate clearly and professionally with patients, employers, insurers, physicians, and other stakeholders. Have an interest in the legal field, particularly workers' compensation, healthcare regulations, or employment-related matters. Are highly organized and able to manage records, correspondence, filing, notarization, and other documentation accurately and efficiently. Can work independently while also collaborating effectively with a program manager and team members in a busy healthcare environment. Are skilled at prioritizing tasks, meeting deadlines, and handling sensitive information with professionalism and confidentiality.

Position Details

This role is a hybrid position that offers 1-2 days of remote work weekly after training is complete, however, candidate must reside in the Duluth area and be onsite at least 2-3 days per week. Training for this role will be entirely onsite in Duluth. 24 scheduled hours weekly

Why this role?

Enjoy a flexible day-shift schedule that supports work-life balance while remaining benefit eligible. Choose the schedule that works best for you: 3 8-hour days or 4-5 shorter days. Base hours are 8:00 a.m. – 4:30 p.m., with flexibility to start earlier or later based on your needs. Join a collaborative team of skilled and dedicated healthcare legal professionals. Build your administrative and legal experience in a healthcare setting with meaningful opportunities for growth.

Licensure/Certification Qualifications

None FTE: 0.6 Possible Remote/Hybrid Option: Hybrid Shift Rotation: Day Rotation (United States of America) Shift Start Time: Shift End Time: Weekends: Holidays: No Call Obligation: No Union: DC USWA Main & Neighborhoods (DCUMN) Union Posting Deadline: 04/20/2026 Compensation Range: $18.69 - $27.85

Employee Benefits at Essentia Health

At Essentia Health, we're committed to supporting your well-being, growth, and work-life balance. Our comprehensive benefits include medical, dental, vision, life, and disability insurance, along with supplemental options to fit your needs. We offer a 401(k) plan with employer contributions to help you plan for the future, and we invest in your professional development through training, tuition reimbursement, and educational programs. To help you thrive both at work and at home, we provide flexible scheduling, generous time off, and wellness resources focused on your physical, mental, and emotional health. Please note that benefit eligibility may vary. For full details, refer to your benefit summary or contact our HR Service Center at [phone].

Values

Essentia Health seeks employees who embrace our commitment to patient- and family-centered care in communities both large and small. We're looking for people who are committed to making patients and their families feel known and understood. People who understand what it means to be Here with you. People who are willing to use their strengths to help others. Our Values Quality | Hospitality | Respect | Joy | Justice | Stewardship | Teamwork

Equal Opportunity/Affirmative Action Employer

Essentia Health is an Equal Opportunity/Affirmative Action Employer. Essentia Health does not discriminate in employment because of age, color, creed, culture, disability (physical or mental), ethnicity, familial status, gender identity or expression, genetic information, language, local Human Rights Commission activity, national origin, military service, race, religion, sex, sexual orientation, socioeconomic status, or public assistance status. Job offers are contingent upon successful completion of post-offer screenings. Screenings includes verification of your legal right to work in the United States, a health screening and immunization review, verification of applicable licensure, certifications, education, and experience, and background checks including criminal, urine drug screen and MVR where required.