Department Coordinator

Essentia Health; Duluth (MN); Hybrid; USD 28,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) plan

Tuition reimbursement

Flexible scheduling

Time off

Wellness resources

Job summary

Essentia Health in Duluth, MN seeks a department coordinator to support administrative tasks for Orthopedic Surgery. This is a union position with a possible remote or hybrid schedule.

The role requires at least 1 year of office experience and proficiency with Word, Excel, PowerPoint, and Access; EPIC InBasket experience and work queues help desk knowledge are preferred. Benefits include broad medical coverage and professional development.

Qualifications

• Performs complex, diverse administrative support for the department.
• Coordinates committees, prepares reports and meeting minutes.
• Proficient with MS Office suite; EPIC experience preferred.

Responsibilities

• Coordinate scheduling of department activities and meetings.
• Prepare routine and non-routine reports and memos.
• Assist staff with data collection and special projects.

Skills

Word processing

Excel

PowerPoint

Access

Data entry

Education

1 year office experience

Tools

Epic InBasket

Qgenda

Job description

Building Location: Building F - Duluth Clinic - 3rd Street Department: 2901570 ORTHOPEDIC SURGERY - EH DC

Job Description

Essentia Health is hiring a department coordinator to support administrative tasks. This is a Union position.

Education Qualifications

Job Description: Performs complex, diverse, and confidential administrative support duties and general office duties for respective department. Responsibilities include, but are not limited to coordination and scheduling of committees, department and other scheduled activities, preparation of routine and non-routine reports, meeting minutes, memos, data collection/graphs and special assignments/projects. Provides other support to staff within the department as required. Preferred experience with Epic InBasket and work queues and Qgenda.

Required Qualifications

1 year office experience. Proficient and comprehensive skills in personal computer software systems and applications, including word processing, spreadsheets, presentations and databases (Microsoft Word, Excel, PowerPoint, and Access).

Preferred Qualifications

Experience in EPIC Experience in Orthopedics You might be a good fit if you...

Are good a supporting multiple tasks with competing deadlines

Have excellent written and verbal communication skills

Are someone who takes initiative and is self -motivated

Are organized, detail oriented, and eager to learn

Have experience in a healthcare office setting

FTE: 1

Schedule and Compensation

Possible Remote/Hybrid Option: Shift Rotation: Day Rotation (United States of America) Shift Start Time: Shift End Time: Weekends: Holidays: No Call Obligation: No Union: DC USWA Main & Neighborhoods (DCUMN) Union Posting Deadline: 09/24/2026 Compensation Range: $20.20 - $30.09

Employee Benefits at Essentia Health

At Essentia Health, we’re committed to supporting your well-being, growth, and work-life balance. Our comprehensive benefits include medical, dental, vision, life, and disability insurance, along with supplemental options to fit your needs. We offer a 401(k) plan with employer contributions to help you plan for the future, and we invest in your professional development through training, tuition reimbursement, and educational programs. To help you thrive both at work and at home, we provide flexible scheduling, generous time off, and wellness resources focused on your physical, mental, and emotional health. Please note that benefit eligibility may vary. For full details, refer to your benefit summary or contact our HR Service Center at [phone].

Essentia Health seeks employees who embrace our commitment to patient- and family-centered care in communities both large and small. We're looking for people who are committed to making patients and their families feel known and understood. People who understand what it means to be Here with you. People who are willing to use their strengths to help others.

Our Values

Quality | Hospitality | Respect | Joy | Justice | Stewardship | Teamwork

Equal Opportunity

Essentia Health is an Equal Opportunity/Affirmative Action Employer.

Essentia Health does not discriminate in employment because of age, color, creed, culture, disability (physical or mental), ethnicity, familial status, gender identity or expression, genetic information, language, local Human Rights Commission activity, national origin, race, religion, sex, sexual orientation, socioeconomic status, or public assistance status.

Job offers are contingent upon successful completion of post-offer screenings. Screenings includes verification of your legal right to work in the United States, a health screening and immunization review, verification of applicable licensure, certifications, education, and experience, and background checks including criminal, urine drug screen and MVR where required.