Work Study Only: Office Assistant, Level 2

PeopleAdmin, Inc.; United States; On-site; USD 15,000 - 18,000; Part time

Job summary

The Office Assistant, Level 2 at Wright State University supports the Department by handling administrative tasks, facilitating communications, and assisting with projects to ensure efficient operations. This position is essential to support department initiatives and student services during university business hours.

Responsibilities include greeting guests, managing emails and calls, organizing files, scheduling meetings, and assisting with promotional materials and mail distribution, all

Qualifications

• Must have received a Federal Work Study award for the current Financial Aid Year
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Excellent organizational and time management skills.

Responsibilities

• Welcoming guests into the office, answering questions, providing directions.
• Manage incoming and outgoing communications, including emails and phone calls
• Maintain office organization, including filing, data entry, and record-keeping
• Assist students, campus personnel, and visitors with directions and information
• Coordinate appointments and schedule meetings
• Provide administrative support for projects and initiatives
• Prepare and distribute promotional materials and information
• Assist with receiving and distributing mail, packages, and printing services.
• Other duties as assigned by the direct supervisor.

Skills

MS Office

Communication

Data entry

Tools

Office equipment

Job description

Work Study Only: Office Assistant, Level 2

Job Title: Work Study Only: Office Assistant, Level 2

Other Descriptive information, if applicable

Work Study Only

POSITION INFORMATION

Department:

EEO Statement

Wright State University is an equal opportunity employer.

Job Category

Job Category: Student

Hourly Rate

Hourly Rate 12.00

Hours per week

Hours per week 20

Typical Work Schedule

Typical Work Schedule University business hours (8AM - 5PM, Monday - Friday)

DEPARTMENT INFORMATION

Job Posting Number

Job Posting Number S001226

Supervisor Full name

Supervisor Full name Debra Wilburn

Semester for job start Spring Semester

POSTING TEXT

Job Summary/Basic Function

The Office Assistant supports the Department by managing administrative tasks, facilitating communication, and assisting with projects. This position is crucial in ensuring the efficiency and effectiveness of the Department’s operations, ultimately contributing to the success of its initiatives

Essential Functions

• Welcoming guests into the office, answering questions, providing directions.
• Manage incoming and outgoing communications, including emails and phone calls
• Maintain office organization, including filing, data entry, and record-keeping
• Assist students, campus personnel, and visitors with directions and information
• Coordinate appointments and schedule meetings
• Provide administrative support for projects and initiatives
• Prepare and distribute promotional materials and information
• Assist with receiving and distributing mail, packages, and printing services.
• Other duties as assigned by the direct supervisor.

Essential Functions and percent of time (cont'd)

• Must have received a Federal Work Study award for the current Financial Aid Year
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Excellent organizational and time management skills.

Specific Qualifications:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Previous office or administrative experience is preferred.
• Familiarity with office equipment (computers, printers, copiers, etc.) is a plus.

Location on campus or WSU location off campus?

Location on campus or WSU location off campus? Dayton Campus

If WSU Off-Campus: Physical Address/ Location

Working conditions

Non-Essential Functions and percent of time:

Working Conditions:

• Employment is conditional on:
• successful driving record check.
• Safety training required.
• FERPA training required
• Successful background check
• Accepted Federal Work Study Award

SPECIAL CONSIDERATIONS

Does position interact with minors as a part of the defined job functions?

Does position interact with minors as a part of the defined job functions? No

Does position require driving a university vehicle as part of their defined job functions?

Does position require driving a university vehicle as part of their defined job functions? Yes

Does position require chauffering others?

Does position require chauffering others? Yes

Does this role include any of the following

Does this role include any of the following Lifting or carrying up to 50 pounds

Does the role include potential for providing emergency medical assistance? For example, including but not limited to CPR or first aid?

Does the role include potential for providing emergency medical assistance? For example, including but not limited to CPR or first aid? No

Does position have access to protected/confidential information?

Does position have access to protected/confidential information? Yes

Does position involve cash handling? No

Does this position provide community service according to the provided definition?

Does this position provide community service according to the provided definition? Yes

If YES does it include tutoring or literacy services?

If YES does it include tutoring or literacy services? Yes

Are there other special considerations in this role, other than those already listed?

TIMELINE AND APPLICATION INFORMATION

Posting Date:

Posting Date: 10/02/2026

First Consideration Date:

First Consideration Date: 10/02/2026

Closing Date:

Closing Date: 10/03/2026

Open Until Filled Yes

Optional Applicant Documents:

• Required Documents
  • Resume/CV
  • Student- Class Schedule
  • Student- FWS Award screen shot
• Optional Documents
  • Cover Letter

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• Starting Next Semester
• Current Student
• Former Student
• College Credit Plus
• Non-Degree Seeking Student
• Freshman
• Sophmore
• Junior
• Senior
• Master
• Doctorate
• * Current Wright Major

  (Open Ended Question)

• * Did you receive a Federal Work-Study award as part of the current year's financial aid package?
  • Yes
  • No