Administrative Support Coordinator

Wright State University; Dayton (OH); Hybrid; USD 31,000 - 41,000; Full time

Job summary

Wright State University in Dayton, OH, is seeking an administrative professional to support the School of Fine and Performing Arts. Responsible for confidential financial/academic data, reports, and special projects under the chair's guidance.

Minimum qualifications include a high school diploma or GED with related experience or a higher education credential; strong writing, editing, and budget skills needed. The role may supervise students or staff.

Qualifications

• High school diploma or GED and two years (FT) related work experience, OR two years post-secondary education and one year related work experience, OR bachelor's degree.
• Excellent verbal/communication skills; writing and editing ability; budget management.
• Working knowledge of office equipment and a variety of software packages.

Responsibilities

• Initiate purchases and manage expenses in Wright Buy; reconcile records.
• Maintain department budget spreadsheets in Excel; track expenses.
• Prepare and process guest artist contracts; advise on policy.
• Reconcile procard, donations, and financial transactions in Emburse/Marketplace.
• Coordinate travel policy and expense reports in Emburse.

Skills

Budget management

Verbal communication

Writing

Editing

Multitasking

Education

High school diploma or GED

Post-secondary education (2 years)

Bachelor's degree

Tools

Wright Buy

EPAFS

Emburse

SharePoint

People Admin

Marketplace

Chrome River

Job description

Wright State University is an equal opportunity employer.

Faculty Rank or Job Title

Job Category:

Job Category: Administrative (exempt/non-exempt)

Department

Department School of Fine and Performing Arts

EEO number:

EEO number: 26C193

Position FTE

100%

Minimum Hourly Rate

Minimum Hourly Rate $15.05

Salary Band:

Salary Band: CS 14

Job Summary/Basic Function:

Under direction from immediate supervisor, and in consultation with the chair, provides various administrative support by maintaining, configuring, and analyzing confidential financial/academic databases, works on special projects (dept. publications, course documentation), prepares special correspondence and develops detailed (often complex) reports, may supervise students and/or staff. Ability to manage multiple tasks and set priorities.

Minimum Qualifications

A high school diploma or GED and two years (FT) of related work experience, OR two years of post-secondary education and one year of (FT) related work experience, OR a bachelor’s degree in a related field. Excellent verbal/communication skills. Experience in writing, editing, and
budget management. Ability to calculate basic math. Working knowledge and skills to utilize current office equipment and a variety of complex software packages. Demonstrated skills/knowledge of additional software may also be required.
WSU TESTING / EXAMINATIONS REQUIRED
None

Preferred Qualifications

Essential Functions and percent of time:

65% Initiate purchases, printing, maintenance, and repairs in Wright Buy. Maintain records for and complete periodic reconciliation of all expenses and revenue. Maintain spreadsheets in Excel regularly to track expenses, such as faculty professional development funds. Compute and initiate expense and budget transfers. Analyze department budget, prepare reports, and advise department chair on budget and university purchasing policies. Calculate pay amounts and initiate payment forms for faculty and staff by completing Electronic Personnel Action Forms ( EPAFS ). Prepare and process guest artist contracts. Reconcile in Marketplace web payments. Reconcile procard in Emburse (formerly Chrome River). Prepare bank deposits for donations to foundation.

15% Interpret and advise faculty, staff and students on university travel policy and assist with preparation of travel expense reports in Emburse (formerly Chrome River). Coordinate budget transfers with other departments on campus for student and faculty performances on campus.

10%. Complete annual accreditation reports with department chair as needed. Research and analyze student retention records. Schedule courses and assign dedicated classrooms in coordination with the chair. Update schedule drafts and proofs. Update and maintain Room Schedules in SharePoint. Update Department Retention Schedule. Initiate hiring proposals for new adjuncts in People Admin and assist with administrative work in credentialing process. Provide information to HR for adjunct offer letters each semester.

10% Assist department chair with interviewing and hiring of office staff. Prepare and maintain employee records. Prepare and submit student job postings to Student Employment Office.

Essential Functions and percent of time (cont'd):

Non-Essential Functions and percent of time:

Working Conditions

To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University to make an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources .

Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.

Special Instructions to Applicants

Posting Date

Posting Date 09/01/2026

First Consideration Date:

First Consideration Date: 09/11/2026

Closing Date

Open Until Filled Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a high school diploma or GED and two years (FT) of related work experience, OR two years of post-secondary education and one year of (FT) related work experience?
  • Yes
  • No
• * How did you hear about this position at Wright State University? Please check all that apply.
  • WSU Careers website
  • Academic Careers
  • Academic Keys
  • Chronicle
  • Diversity in Higher Ed
  • Diverse Issues in Higher Ed
  • Facebook
  • HBCU
  • Higher Ed Jobs
  • Inside Higher Ed
  • LinkedIn
  • Social Media
  • Personal referral
  • Women in Higher Ed
  • Other
  • Job Fair or Hiring Event

3640 Colonel Glenn Hwy., Dayton, OH 45435 USA