Work Intake Associate

tmgofficeservices; Charlotte (NC); On-site; USD 17,000 - 22,000; Part time

Job summary

The Millennium Group (TMG) is seeking a Part-Time Imaging Associate to open and sort mail, prepare and scan documents, and manage file storage. You will work with multiple systems, ensuring accuracy and timeliness in processing forms, checks, and legal documents.

Responsibilities include batch cover sheet creation, batch scanning, and adherence to client storage rules. A strong attention to detail with 55 WPM typing and 10-key skills is essential for success in this role.

Qualifications

• High School diploma or equivalent.
• Must pass background, fingerprint, and credit checks.
• Proficient in Outlook, Word and Excel.
• Able to type 55 WPM and use 10-key.
• Experience with data entry or admin support is a plus.
• Strong written and verbal communication; detail-oriented.

Responsibilities

• Open and sort mail from multiple vendors.
• Identify transactional vs non-transactional documents for scanning.
• Ensure documents are in correct order and add admin sheets as needed.
• Scan documents using the desktop scanner into the workflow.
• File documents per client's secure storage requirements.
• Process proof documents and purge aged items.

Skills

Typing 55 WPM

Data entry

Written and verbal communication

Attention to detail

Deadline-driven

Education

High School diploma or equivalent

Tools

Outlook

Word

Excel

Multiple screen navigation

Job description

Now is a great time to join our growing company! The Millennium Group (TMG) is an award-winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services for Fortune 500 companies, professional service firms, and institutions of higher education. TMG is looking for highly motivated, enthusiastic team players interested in a career rather than just a job. With a team of over 1,500 nationwide associates, TMG is seeking an individual who can uniquely contribute to our 30+ years of success in the industry.

About the Role

An imaging Associate is responsible for opening mail, preparing, and scanning documents into the company's workflow system. These documents include forms, bank checks, correspondence and various legal documents The documents must be processed within a specific time frame that aligns with the regulations that govern their specific industry. This position reports directly to the Work Intake Team Leader with dotted line reporting to the Site Manager.

Responsibilities:

• Open and sort mail received from multiple mail delivery vendors.
• Identify transactional VS non-transactional documents and prepare them for scanning into the workflow system.
• Ensure documents are in the correct order.
• Insert admin sheets as needed.
• Create batch cover sheets.
• Use desktop scanner to scan documents into workflow.
• File documents according to client's secure storage requirements.
• Process proof documents to be returned to the customer (original documents such as birth/death/marriage certificates, passports etc)
• Purge documents that have aged out of their storage date.
• Process live checks via a remote deposit process.
• Monitor a 're-scan' queue.

Location & Commitments

Part-Time Position

Voluntary overtime will be requested as needed to meet business needs.

Qualifications and Requirements:

• High School diploma or equivalent
• Must be able to pass background check, fingerprint check and credit check
• Must be fully proficient in using the following Microsoft tools.
• Outlook
• Word
• Excel - data entry
• Must be able to use multiple screens to navigate multiple systems/windows
• Must be able to type 55WPM and use 10-key
• Prior experience data entry or administrative services a plus
• Good written and verbal communication skills
• Comfortable working in a fast- paced environment
• Comfortable working under a deadline
• Strong attention to detail