Work Control Coordinator - Facilities Support

Spectrum Management; Washington (District of Columbia); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented Work Control Coordinator to enhance office operations in Washington, D.C. This role involves supporting clients through effective communication, managing task orders, and maintaining essential records. The position offers a dynamic work environment, where your organizational skills will shine as you assist project managers and ensure smooth office functionality. If you thrive in a fast-paced setting and are eager to contribute to a collaborative team, this opportunity is perfect for you. Join us and make a significant impact in facilities support!

Qualifications

• 1+ years of office management or administrative experience required.
• 3+ years of experience with data entry and Excel.
• Proficiency in Microsoft Office products is essential.

Responsibilities

• Assist tenants and project managers daily with office operations.
• Create and manage task orders and work requests.
• Maintain invoices and generate monthly maintenance reports.

Skills

Office Management

Data Entry

Customer Service

Microsoft Office Suite

Excel

Organizational Skills

Communication Skills

Education

High School Diploma or GED

Associates Degree

Tools

Micromain

Salesforce

Flowpath

Job description

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Job Title: Work Control Coordinator

Department: Operations

FLSA Status: Non-Exempt

Spectrum Management, LLC has been serving the Washington, D.C. metropolitan area for over 24 years and provides a comprehensive array of services that include construction management, facilities management and real estate development services. Spectrum Management is seeking a Work Control Coordinator to support company clients by maintaining office systems and office operations for one of our Washington, D.C. locations.

Essential Duties And Responsibilities

• Assists Tenants, Project Managers and Chief Engineers on a daily basis.
• Greets and provides excellent customer service to clients and visitors.
• Responds to routine questions and requests for information.
• Answers, screens, and directs incoming calls to the appropriate individual.
• Creates Task Orders for Contracting Officers and tenants and closes them out once work is completed.
• Distributes work orders and closes out all work request tickets.
• Manages and inputs information for Micromain.
• Works with preferred vendors on obtaining the best price, researching other vendors for best pricing, and working with the vendors on returns/service issues.
• Maintains invoices for the tenants, Contracting Officers and contractors.
• Creates and maintains all monthly deliverables and distributes morning and daily reports.
• Maintains attendance records and schedules.
• Maintains all certificates of insurance and sub-contracts.
• Generates all preventive maintenance reports on a monthly basis.
• Maintains necessary reports for Accounts Payable.
• Maintains a secure office filing system.
• Other duties as assigned.
  
  

Qualifications

REQUIRED EDUCATION, EXPERIENCE and/or CERTIFICATIONS:

• High school diploma or GED
• At least one year of relevant office management/administrative experience
• 3+ years of experience with data entry, sorting and reporting using Excel (formulas, formatting, etc.)
• 3+ years of experience with Microsoft Office Suite
  
  

PREFERRED EDUCATION, EXPERIENCE And/or CERTIFICATIONS

• Associates Degree.
• Experience with Micromain, Salesforce, Flowpath
• Facility/Building services experience a plus.
  
  

Competencies

• Proficiency with all Microsoft Office products
• Ability to analyze and synthesize information
• Ability to learn quickly
• Excellent organizational and time management skills
• Strong attention to detail
• Ability to identify errors and inconsistencies
• Ability to work independently or as part of a team
• Exceptional oral and written communication skills
• Standard hours for this position are Monday – Friday, 8:30 am – 5:00 pm
• To Apply: Please submit a cover letter and resume.
  
  

Spectrum Management is an Equal Opportunity Employer.

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Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Project Management and Information Technology

• Industries

  Facilities Services

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