Facilities Project Coordinator

Project Coordinator Jobs; United States; Remote; USD 40,000 - 80,000; Full time

Job summary

Join a dynamic team at a leading automotive preventive maintenance company as a Facilities Coordinator. This role offers a unique opportunity to support major capital projects and service center remodels, ensuring effective project execution through proactive communication and diligent record management. With a focus on collaboration, you'll coordinate with internal stakeholders and external vendors, keeping projects on schedule and within budget. If you're passionate about driving change and thrive in a supportive work culture, this position is your chance to make a significant impact in the automotive industry.

Benefits

Health Insurance (Medical, Dental, Vision)

401(k) Plan

Paid Vacation and Holidays

Tuition Reimbursement

Life Insurance

Employee Assistance Program

Incentive Opportunities

Adoption Assistance

Short and Long-term Disability Insurance

Flexible Spending Accounts

Qualifications

• 3+ years of project coordinator experience, preferably in retail or maintenance.
• Strong organizational and communication skills are essential.

Responsibilities

• Serve as the communication link between teams and vendors for projects.
• Track costs and timelines, ensuring projects stay on budget.

Skills

Organizational Skills

Communication Skills

Project Coordination

Time Management

Problem Solving

Education

Associate's Degree in Facilities Management

Equivalent Work Experience

Tools

Microsoft Office (Outlook, Word, Excel)

Access

Job description

Overview

It All Starts with Our People

As the leader in automotive preventive maintenance, Valvoline has a proven track record of growth. We continue to invest in our people, processes, and technology to strengthen our ability to efficiently deliver Quick, Easy, Trusted service across all our stores – every day. We're not just in the car business; we're in the people business. And we're looking for humble, hungry, and smart people to help us shape the future of mobility. If you're hungry to drive change and seek a dynamic, collaborative environment that fuels both personal and professional growth, you've found your place with us.

Our highest priority is creating a welcoming workplace with team members from a wide variety of diverse backgrounds and experiences.

The Opportunity

Valvoline has a rewarding opportunity as a Facilities Coordinator. In this role, you will provide vital administrative and project support for the facilities team, which manages major capital projects and the service center remodel program. This role supports effective project execution through consistent, proactive communication, tracking, and record management. Key responsibilities include coordinating and communicating with internal stakeholders, tracking dates, timelines, schedules, and budgets, and communicating with multiple external parties to ensure projects are completed on schedule and within budget.

How You'll Make a Difference

• Serve as the main communication link between internal facility teams, project stakeholders, external vendors, and other organizational teams, ensuring clear and efficient information flow for capital and remodel projects.
• Track costs and timelines for capital and remodel projects, coordinate with project managers on scheduling, and follow up on vendor invoicing and payments to ensure timely financial management.
• Attend project meetings, document discussions, provide follow-up summaries, and ensure completion of assigned action items.
  

What You'll Need to Succeed

• Associate’s degree or equivalent work experience in facilities and/or construction
• Minimum of three years of project coordinator experience, preferably in a retail or multi-unit maintenance environment
• Strong organizational skills, with the ability to manage workflow focusing on priorities and deadlines
• Clear, concise communication with all internal teams, cross-functional stakeholders, and external vendor partners
• Intermediate knowledge of Access and Microsoft Office (including Outlook, Word, and Excel)
• Ability to quickly learn new software and programs
• Ability to understand and interpret elements, develop recommendations, and implement necessary processes for consistent compliance
• Must be dependable and self-sufficient with strong follow-through
• Ability to work effectively with internal and external resources
• Must be authorized to work in the U.S.

We Take Care of the WHOLE You

• Health insurance plans (medical, dental, vision)
• HSA and flexible spending accounts
• 401(k)
• Incentive opportunity*
• Life insurance
• Short and long-term disability insurance
• Paid vacation and holidays*
• Employee Assistance Program
• Valvoline Instant Oil Change discounts
• Tuition reimbursement*
• Adoption assistance*

*Terms and conditions apply, and benefits may differ depending on position.

Your Path to Valvoline

Valvoline provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Join us in revolutionizing the automotive aftermarket industry while enjoying competitive benefits, a supportive work culture, and opportunities for advancement. Apply now and become an integral part of our journey at Valvoline.

The Company endeavors to make its recruitment process accessible to any and all users. Reasonable accommodations will be provided upon request to applicants with disabilities to facilitate equal opportunity throughout the recruitment and selection process. Please contact Human Resources at 1.833.VVV.Report or email [e-mail] make a request for reasonable accommodation during any aspect of the recruitment and selection process. The contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.