Work Control Coordinator - Facilities Support

Aqua-Tots Swim School; Washington (District of Columbia); On-site; USD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a Work Control Coordinator to enhance office operations in Washington, D.C. This role involves supporting project managers and tenants, ensuring excellent customer service, and managing office systems efficiently. You'll be responsible for creating task orders, maintaining records, and generating reports to facilitate smooth operations. If you thrive in a fast-paced environment and have a knack for organization, this opportunity is perfect for you. Join a dedicated team committed to delivering top-notch service in a collaborative setting!

Qualifications

• 1+ year of relevant office management/administrative experience.
• 3+ years of experience with data entry and Microsoft Office Suite.

Responsibilities

• Assist tenants and project managers with daily office operations.
• Manage task orders and maintain office filing systems.

Skills

Data Entry

Customer Service

Microsoft Office Suite

Organizational Skills

Attention to Detail

Communication Skills

Education

High School Diploma or GED

Associates Degree

Tools

Micromain

Salesforce

Flowpath

Excel

Job description

Job Title: Work Control Coordinator

Department: Operations

FLSA Status: Non-Exempt

Spectrum Management, LLC has been serving the Washington, D.C. metropolitan area for over 24 years and provides a comprehensive array of services that include construction management, facilities management and real estate development services. Spectrum Management is seeking a Work Control Coordinator to support company clients by maintaining office systems and office operations for one of our Washington, D.C. locations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assists Tenants, Project Managers and Chief Engineers on a daily basis
• Greets and provides excellent customer service to clients and visitors
• Responds to routine questions and requests for information
• Answers, screens, and directs incoming calls to the appropriate individual
• Creates Task Orders for Contracting Officers and tenants and closes them out once work is completed
• Distributes work orders and closes out all work request tickets
• Manages and inputs information for Micromain
• Works with preferred vendors on obtaining the best price, researching other vendors for best pricing, and working with the vendors on returns/service issues
• Maintains invoices for the tenants, Contracting Officers and contractors
• Creates and maintains all monthly deliverablesand distributes morning and daily reports
• Maintains attendance records and schedules
• Maintains all certificates of insurance and sub-contracts
• Generates all preventive maintenance reports on a monthly basis
• Maintains necessary reports for Accounts Payable
• Maintains a secure office filing system
• Other duties as assigned
  
  

QUALIFICATIONS:

REQUIRED EDUCATION, EXPERIENCE and/or CERTIFICATIONS:

• High school diploma or GED
• At least one year of relevant office management/administrative experience
• 3+ years of experience with data entry, sorting and reporting using Excel (formulas, formatting, etc.)
• 3+ years of experience with Microsoft Office Suite
  
  

PREFERRED EDUCATION, EXPERIENCE and/or CERTIFICATIONS:

• Associates Degree
• Experience with Micromain, Salesforce, Flowpath
• Facility/Building services experience a plus
  
  

COMPETENCIES:

• Proficiency with all Microsoft Office products
• Ability to analyze and synthesize information
• Ability to learn quickly
• Excellent organizational and time management skills
• Strong attention to detail
• Ability to identify errors and inconsistencies
• Ability to work independently or as part of a team
• Exceptional oral and written communication skills
• Standard hours for this position are Monday – Friday, 8:30 am – 5:00 pm
• To Apply: Please submit a cover letter and resume
  
  

Spectrum Management is an Equal Opportunity Employer.

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