Facilities Coordinator

JLL; Pittsburgh (Allegheny County); On-site; USD 45,000 - 66,000; Full time

Job summary

An established industry player is seeking a dedicated Facilities Coordinator to support the management of real estate operations. In this role, you will collaborate with facility managers to ensure the smooth running of daily tasks, from procurement to event coordination. The ideal candidate will possess strong customer service skills and the ability to multitask effectively. Join a supportive culture that values your contributions and offers comprehensive benefits, including a 401(k) plan and paid parental leave. This is a fantastic opportunity to grow your career in a dynamic environment.

Benefits

401(k) plan with matching contributions

Medical, Dental & Vision Care

Paid parental leave at 100% salary

Paid Time Off and Holidays

Qualifications

• 1-3 years of experience in hospitality, facility management, or commercial real estate.
• Strong customer service and organizational skills are essential.

Responsibilities

• Manage facility operations and ensure smooth execution of tasks.
• Assist with budget requests and compliance monitoring.

Skills

Customer Service Skills

Time Management

Multitasking

CMMS Systems (e.g., Corrigo)

Excel Proficiency

Organizational Skills

Interpersonal Skills

Education

Relevant Experience in Hospitality or Facility Management

Tools

CMMS Systems

Excel

Job description

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong. Whether you have deep experience in commercial real estate, skilled trades, or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Pay: $45,000 - $65,200 / year (paid hourly)

Schedule: M - F; 8 am - 5 pm (with flexibility as needed)

Location: 131 15th St, Pittsburgh, PA

Provide general facilities management services, including continuous monitoring of the facility. Collaborate with facility managers and assistant facility managers to handle routine operations such as procurement, work order management within CMMS, issuing purchase orders, managing bids and contracts, asset tracking/disposal, and processing accounts payable and receivable. Support site events and ensure completion of assigned tasks for the group or subcontractors.

Administrative Functions

• Assist the Facility Management Team with tactical planning and daily workload management.
• Support project management with facility-specific assistance as needed.
• Manage small facility tasks as assigned.
• Coordinate/support special events for clients or JLL.
• Support meeting and conference room reservations.
• Assist with scheduling maintenance activities.

Communication and Relationship Coordination

• Provide ongoing facility management services, including monitoring office/facility conditions.
• Act as an interface with clients, visitors, and guests.
• Ensure proper follow-up with customers.
• Provide guidance to vendors and facilities staff to ensure smooth work execution within the client environment.

Compliance

• Administer and maintain security systems effectively.
• Assist with budget requests, analysis, and reporting.
• Research and report on budget variances.

Experience

• Minimum 1-3 years of relevant experience in hospitality, facility/property management, operations, or commercial real estate preferred.

Skills and Knowledge

• Excellent customer service skills and professional demeanor.
• Ability to maintain professionalism under stress.
• Effective planning and time management skills.
• Ability to multitask and work independently.
• Experience with CMMS systems like Corrigo.
• Strong written, verbal, and interpersonal skills.
• Organizational skills and a collaborative approach.
• Proficiency in Excel and report customization.

Location: On-site – Pittsburgh, PA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in your potential and what you bring to the table!

Benefits

JLL offers a supportive culture and comprehensive benefits to support your well-being, including:

• 401(k) plan with matching contributions
• Medical, Dental & Vision Care
• Paid parental leave at 100% salary
• Paid Time Off and Holidays

Privacy Notice

Jones Lang LaSalle (JLL) is committed to protecting your personal information. For details on how we handle your data, view our Candidate Privacy Statement. For U.S. candidates, see our EEO and Affirmative Action policy. We are an Equal Opportunity Employer and provide reasonable accommodations for individuals with disabilities. Contact us at Accommodation Requests for assistance.

Applications are accepted on an ongoing basis until the position is filled.