Word Processing Specialist

SourcePro Search, LLC; Newark (NJ); On-site; USD 65,000 - 90,000; Full time

Job summary

SourcePro Search, LLC is seeking a Word Processing Specialist for our NJ office on-site, supporting NJ and NY. This full-time, non-exempt role requires strong legal document production, formatting, and end-user support in a fast-paced law firm environment.

You will manage complex documents using Word, Outlook, Excel, PowerPoint, iManage, and PDF tools; assist with upgrades, e-filing, and notarizations, and occasionally cover department secretarial duties to keep workflow smooth.

Qualifications

• Minimum 5 years of legal secretarial/word processing experience.
• Advanced proficiency with Microsoft Office Suite and iManage.
• Ability to manage multiple tasks and meet tight deadlines.

Responsibilities

• Produce and edit complex legal documents per guidelines.
• Assist with upgrades, testing, and recommendations.
• Electronically file in Federal and NJ/NY Courts (E-Filing).
• Perform department secretarial duties as needed.

Skills

Legal secretarial

Word processing

Customer service

Multitasking

Communication

Tools

Microsoft Word

Outlook

Excel

PowerPoint

iManage

Windows 10

Office 365

Nuance PDF Converter

Adobe Acrobat

Best Authority

Westlaw

Lexis

Aderant

Job description

Word Processing Specialist

Location: NJ Office (On-site) – Supporting both NJ and NY
Schedule: Full-Time | Monday–Friday
Classification: Non-Exempt
Salary: Market-based, depending on experience (Please indicate applicant’s salary requirement)

What You’ll Do:

• Produce and edit documents using Windows 10, Office 2016, Office 365, iManage, Word, Excel, PowerPoint, Microsoft Outlook, Nuance PDF Converter, Adobe Acrobat, Kofax, Best Authority, Westlaw, Lexis, and Aderant.

• Assist with application upgrades, testing, and recommendations.

• Convert and clean up documents; create and revise complex legal documents according to firm guidelines and formatting standards.

• Provide user support and technical assistance via email, phone, helpdesk, and in-person.

• Print and prepare complex legal documents.

• Facilitate the creation and editing of Tables of Authorities and Contents using Best Authority; hyperlink with Westlaw/Lexis and apply bookmarking.

• Transcribe dictation from analog/digital formats using BigHand.

• File legal documents electronically (E-Filing) in both Federal and State Courts in NJ and NY.

• Conduct in-person and virtual notarizations as needed.

• Step in to perform department secretarial duties when required.

What You’ll Bring:

• A minimum of 5 years of legal secretarial and/or word processing experience in a law firm setting.

• Advanced proficiency in legal software, including Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), Windows 10, Office 365, and iManage.

• Strong customer service orientation with a proactive, professional demeanor.

• Excellent problem-solving, organizational, and interpersonal skills.

• Ability to manage multiple tasks efficiently and meet tight deadlines.

• Outstanding written and verbal communication skills.

• A demonstrated ability to learn new technologies quickly and effectively support end-users.

• Capability to work independently while being a collaborative team player.