Commercial Litigation Legal Secretary

SourcePro Search, LLC; Newark (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

SourcePro Search, LLC is seeking a Commercial Litigation Legal Secretary to support a team of litigation attorneys in Newark, NJ. This role handles administrative tasks, document preparation, and filing, with a focus on accuracy and compliance with firm standards.

The ideal candidate will have 10+ years of litigation secretarial experience, strong proficiency with Microsoft Office 365 and legal software, and a current Notary Public commission or willingness to obtain within six months.

Qualifications

• Minimum of 10 years of litigation legal secretarial experience, preferably in a law firm.
• High school diploma or equivalent is required.
• Strong knowledge of Federal and State Court filing procedures, including E-filing.
• Advanced proficiency with Microsoft Office 365, iManage, Kofax, Best Authority, Aderant, Litera Compare, Big Hand Dictation, and CompuLaw.
• Outstanding organizational skills and extraordinary attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to multitask and prioritize workload in a fast-paced environment.
• Proven experience managing pressure and tight deadlines.
• Positive, professional demeanor and team-oriented attitude.
• Current Notary Public commission or willingness to obtain within the first 6 months of employment.

Responsibilities

• Perform day-to-day administrative and legal secretarial tasks in support of litigation attorneys.
• Answer and screen incoming calls, take accurate messages, and direct inquiries appropriately.
• Edit, revise, and clean up legal documents to conform with firm styles and guidelines.
• Manage electronic filings for Federal and State Courts.
• Create and edit Tables of Authorities and Tables of Contents.
• Enter, edit, and manage attorney time entries and expense reports.
• Organize and maintain case files and handle document filing.
• Process incoming/outgoing mail, including messenger service and FedEx.
• Provide secretarial coverage during absences within the department.

Skills

Litigation secretarial experience

Attention to detail

Communication skills

Multitasking

Deadline-driven

Notary Public

Education

High school diploma or equivalent

Tools

Microsoft Office 365

iManage

Kofax

Best Authority

Aderant

Litera Compare

BigHand Dictation

CompuLaw

Job description

Commercial Litigation Legal Secretary

Location: Newark, NJ Office
Classification: Non-Exempt
Reports to: Administrative Manager

What You’ll Do:

• Perform day-to-day administrative and legal secretarial tasks in support of litigation attorneys

• Answer and screen incoming calls, take accurate messages, and direct inquiries appropriately

• Edit, revise, and clean up legal documents to conform with firm styles and guidelines

• Manage electronic filings for Federal and State Courts

• Create and edit Tables of Authorities and Tables of Contents

• Enter, edit, and manage attorney time entries and expense reports

• Organize and maintain case files and handle document filing

• Process incoming/outgoing mail, including messenger service and FedEx

• Provide secretarial coverage during absences within the department

What You’ll Bring:

• Minimum of 10 years’ litigation legal secretarial experience, preferably in a law firm

• High school diploma or equivalent required

• Strong knowledge of Federal and State Court filing procedures, including E-filing

• Advanced proficiency with Microsoft Office 365, iManage, Kofax, Best Authority, Aderant, Litera Compare, Big Hand Dictation, and Compulaw

• Outstanding organizational skills and extraordinary attention to detail

• Excellent communication and interpersonal abilities

• Ability to multitask and prioritize workload in a fast-paced environment

• Proven experience managing pressure and tight deadlines

• Positive, professional demeanor and team-oriented attitude

• Current Notary Public commission or willingness to obtain within the first 6 months of employment