Floater Commercial Litigation Legal Secretary

SourcePro Search, LLC; Newark (NJ); On-site; USD 60,000 - 90,000; Full time

Job summary

SourcePro Search, LLC is seeking a Floater Commercial Litigation Legal Secretary for our New Jersey office. This on-site role supports litigation attorneys, manages calendars, files, and court submissions across departments.

Ideal candidates have 10+ years in legal secretarial work, proficiency in Office 365 and major law firm tools, and are flexible to cover multiple attorneys or groups as needed. A Notary Public commission or willingness to obtain one within 6 months is required.

Qualifications

• 10+ years of experience as a litigation legal secretary in a law firm.
• Proficiency in Microsoft Office 365, iManage, Kofax, Best Authority, Aderant, Litera Compare, Big Hand Dictation, and Compulaw.
• Strong multitasking and time management with the ability to adapt quickly to changing priorities.
• High attention to detail and excellent proofreading/editing skills.
• Strong interpersonal and communication skills; a team player with a positive, professional attitude.
• Ability to work well independently and under pressure in a fast-paced legal environment.
• Flexibility to provide coverage across multiple attorneys, departments, or practice groups.
• Current Notary Public commission (or willingness to obtain within 6 months).
• High school diploma required; further education or legal training a plus.

Responsibilities

• Provide secretarial coverage for litigation attorneys and absences.
• Screen calls, direct messages, and manage attorney calendars.
• Prepare, revise, and format legal documents per firm standards.
• Assist with E-Filing in Federal and State Courts.
• Create and edit Tables of Authorities and Tables of Contents.
• Assist with docketing deadlines, time entry, and expense reports.
• Manage mail and filing of legal documents.
• Support multiple practice groups as needed, often at short notice.

Skills

10+ years experience

Multitasking

Attention to detail

Communication skills

Ability under pressure

Education

High school diploma

Notary Public commission (within 6 months)

Tools

Microsoft Office 365

iManage

Kofax

Best Authority

Aderant

Litera Compare

Big Hand Dictation

Compulaw

Job description

Floater Commercial Litigation Legal Secretary

Location: New Jersey Office (On-site, Monday–Friday)
Classification: Non-Exempt
Salary: Market-based, OPEN (Applicants must indicate salary requirement)

What You’ll Do:

• Provide secretarial and administrative coverage for litigation attorneys and secretarial absences as needed across departments.
• Screen and direct incoming calls, take detailed messages, and manage attorney calendars.
• Prepare, revise, and format legal documents in compliance with firm standards.
• Assist with court filings via E-Filing systems for both Federal and State Courts.
• Create and edit Tables of Authorities and Tables of Contents using firm-approved tools.
• Assist attorneys with docketing deadlines, time entry, expense reports, and document management.
• Manage incoming/outgoing mail and ensure proper filing of all legal documentation.
• Support various practice groups as needed, often at short notice.

What You’ll Bring:

• 10+ years of experience as a litigation legal secretary in a law firm environment.
• Proficiency in Microsoft Office 365, iManage, Kofax, Best Authority, Aderant, Litera Compare, Big Hand Dictation, and Compulaw.
• Strong multitasking and time management skills with the ability to adapt quickly to changing priorities.
• High attention to detail and excellent proofreading/editing skills.
• Strong interpersonal and communication skills; a team player with a positive, professional attitude.
• Ability to work well independently and under pressure in a fast-paced legal environment.
• Flexibility to provide coverage across multiple attorneys, departments, or practice groups as required.
• A current Notary Public commission (or willingness to obtain one within 6 months of hire).
• High school diploma required; further education or legal training a plus.