Litigation Legal Assistant

SourcePro Search, LLC; Newark (NJ); On-site; USD 65,000 - 100,000; Full time

Job summary

SourcePro Search, LLC is seeking an experienced Litigation Legal Assistant to support attorneys in our Newark, NJ office. The ideal candidate will have 5+ years of law firm experience with a strong litigation background and be comfortable handling complex legal documents, court filings, and trial preparation.

This position requires superb organization, independent work, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• 5+ years of law firm experience in a litigation environment.
• Experience with Federal, State, and Bankruptcy Court e-filing.
• Strong knowledge of legal document preparation and litigation support.
• Proficiency with the listed software and tools.

Responsibilities

• Provide daily administrative support including calendar management and mail handling.
• Prepare, edit, and format legal documents per firm standards.
• Handle document comparison, conversion, cleanup, and formatting using Litera Compare.
• Prepare and submit electronic filings in Federal, State, and Bankruptcy Courts.
• Assist with service of legal documents and maintain organized case files.
• Prepare Tables of Authorities, Tables of Contents, hyperlinks, briefs, and bookmarked PDFs.
• Enter and edit attorney time entries and assist with expense reports and billing activities.
• Support attorneys with trial preparation, including organizing exhibits and trial binders.
• Coordinate travel and restaurant reservations as needed.

Skills

Litigation

Time management

Attention to detail

Communication skills

Education

High School Diploma

Associate's or Bachelor's degree preferred

Tools

Litera Compare

Microsoft 365

Word

Outlook

Excel

Teams

iManage

Kofax Power PDF

Best Authority

Intapp Time

Intapp Billstream

BigHand

Zoom

DocuSign

Job description

Litigation Legal Assistant

A leading law firm is seeking an experienced Litigation Legal Assistant to support attorneys in its Newark, NJ office. The ideal candidate will have 5+ years of law firm experience with a strong litigation background and be comfortable handling complex legal documents, court filings, trial preparation, and day-to-day administrative support. This is a great opportunity for a highly organized professional who can work independently while managing multiple priorities in a fast-paced legal environment.

What You’ll Do

• Provide daily administrative support, including calendar management, phone coverage, and incoming/outgoing mail.
• Prepare, edit, and format legal documents in accordance with firm standards.
• Handle document comparison, conversion, cleanup, and formatting using Litera Compare and related tools.
• Prepare and submit electronic filings in Federal, State, and Bankruptcy Courts.
• Assist with service of legal documents and maintain organized case files.
• Prepare Tables of Authorities, Tables of Contents, hyperlinks, briefs, and bookmarked PDFs.
• Enter and edit attorney time entries and assist with expense reports and billing activities.
• Support attorneys with trial preparation, including organizing exhibits, preparing trial binders, and coordinating court appearance logistics.
• Perform light paralegal duties and assist with lien-related matters.
• Conduct non-legal research and coordinate travel and restaurant reservations.
• Provide backup support to other Legal Assistants as needed.

What You’ll Bring

• 5+ years of law firm experience, with a strong litigation background.
• Experience with Federal, State, and Bankruptcy Court e-filing.
• Strong knowledge of legal document preparation and litigation support.
• Proficiency with Microsoft 365, Word, Outlook, Excel, Teams, iManage, Kofax Power PDF, Best Authority, Intapp Time, Intapp Billstream, Litera Compare, BigHand, Zoom, and DocuSign.
• Excellent organizational skills and attention to detail.
• Ability to manage a high volume of work, prioritize competing deadlines, and work independently.
• Strong written and verbal communication skills.
• Professional demeanor and ability to work effectively with attorneys, staff, and clients.
• Current Notary Public commission or willingness to obtain one within the first six months.
• High School Diploma required; Associate's or Bachelor's degree preferred.