Legal Assistant – Word Processing Specialist

Bass, Berry & Sims

Nashville (TN)

On-site

USD 50,000 - 70,000

Full time

14 days+

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Job summary

A prestigious law firm in Nashville is seeking a detail-oriented Legal Assistant to support the legal team. The role requires advanced word-processing skills, proficiency in legal document preparation, and the ability to manage confidential information. Candidates should have at least 3 years of experience and strong communication skills. This full-time position offers the opportunity to work in a collaborative and fast-paced legal environment, ensuring high-quality support for attorneys and clients.

Qualifications

Minimum of 3 years of experience in a legal assistant or legal secretary role.
Proficiency in Microsoft Office Suite with strong typing skills (60+ WPM) and high accuracy.
Excellent grammar, spelling, and punctuation skills.

Responsibilities

Prepare, format, and proofread legal documents including pleadings and contracts.
Utilize advanced word processing tools to create and revise complex legal documents.
Maintain and organize electronic and physical filing systems.

Skills

Legal Assistant

Word Processing

Legal Document Preparation

Microsoft Office Suite

Proofreading

Confidentiality

Tools

Adobe Acrobat

Legal Document Management Systems

Case Management Software

Job description

We are seeking a detail-oriented, highly skilled Legal Assistant with advanced word-processing capabilities to support our legal team. This role requires proficiency in legal document preparation, formatting, and editing, as well as strong organizational and communication skills. The ideal candidate will have experience working in a fast-paced legal environment and demonstrate a high level of accuracy and confidentiality.

Key Responsibilities

Prepare, format, and proofread legal documents, including pleadings, contracts, briefs, and correspondence.
Utilize advanced word processing tools (Microsoft Office Suite, Adobe/Kofax PDF, Litera, etc.) to create and revise complex legal documents.
Maintain and organize electronic and physical filing systems in accordance with legal standards.
Perform data entry and document management using legal software and case management systems.
Ensure compliance with court filing procedures and deadlines.
Handle confidential information with discretion and professionalism.
Collaborate with other legal assistants and support staff to ensure efficient workflow.
Provides practice-specific support to multiple associates, partners, and other attorneys, leveraging knowledge about unique practice tasks, requirements, and functions, and can prioritize work accordingly.
Drafts, edits, and proofreads legal documents, communications, files, or presentations to ensure accuracy.
Oversees the maintenance and organization of electronic and paper filing systems within the firm’s DMS/repositories. Ensures all work product is easily accessible and up to date.
Collaborates with other legal assistants to complete more complex projects or provide administrative support for any assigned attorneys. Provides key status updates on projects to any assigned attorneys, offering or delegating direct-action support in the event of escalation.
Organizes and monitors assignments within the firm’s workflow tool BigHand, ensuring that administrative tasks are properly allocated and completed on time. These projects can include, but are not limited to, time entry and expense reimbursements.
Oversees billing matters, including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and in a timely manner; serves as a liaison between attorneys and the Billing Department regarding issues arising throughout the billing process. Ensures final bills are delivered in a timely manner and initiates follow-up at the attorney’s request.
Serves as a trusted advisor for associates, partners, or other attorneys. Legal Assistants will be expected to handle confidential or sensitive matters using discretion and to promote professionalism and exceptional service in all interactions with attorneys, clients, and other BBS business professionals.
Must be comfortable using Microsoft Office products and open to learning new technology.
Must have excellent grammar, spelling, and proofreading skills.
Must be used to working as part of a larger team.

Qualifications

Minimum of 3 years of experience in a legal assistant or legal secretary role.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and legal document management systems.
Strong typing skills (60+ WPM) with high accuracy.
Excellent grammar, spelling, and punctuation skills.
Plus - Familiarity with legal terminology and court procedures.
Ability to multitask, prioritize, and meet deadlines in a high-volume environment.
Strong interpersonal and communication skills.
Business Acumen: Understand the firm’s business.
Relationship Building: Build trust and rapport with employees at all levels.
Problem Solving: Identify root causes of issues and develop pragmatic solutions.
Emotional Intelligence: Demonstrate self-awareness, empathy, and strong interpersonal skills.
Results Orientation: Deliver high-quality outcomes and meet commitments.
Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.
Provide timely, accurate, and quality work product.
Successfully meet deadlines, expectations, and perform work duties as required.
Comply with all firm policies and practices.
Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.
Ability to work under pressure and manage competing demands in a fast-paced environment.
Perform all other duties, tasks or projects as assigned.