Wellness Front Office & Scheduling Assistant - Part-Time

SmartRecruiters, Inc.; Notre Dame (IN); On-site; USD 28,000 - 30,000; Part time

Job summary

The University of Notre Dame is hiring a Temporary Staff Assistant for the Student Health and Wellness Office to support front desk and receptionist duties, plus special projects. This role contributes to a supportive campus environment and requires confidentiality and organizational skills.

Schedule is up to 20–25 hours per week during the academic year, typically 8:00 a.m. to 5:00 p.m., with occasional evenings. Compensation ranges from $20 to $22 per hour based on experience.

Qualifications

• One year certificate or training from college or technical school.
• 6 to 12 months experience in a office setting preferred.
• Maintains high standards of patient and client confidentiality.
• Knowledge and experience working in an electronic scheduling and record keeping system as well as Microsoft Office and Google.
• Ability to work independently, be well organized, and prioritize work.
• Strong interpersonal and communication skills.
• Ability to remain calm under pressure and manage callers who may be in distress.

Responsibilities

• Assist in scheduling appointments for counseling services and other offices.
• Maintain the department's electronic schedule and enter client contacts in the EMR.
• Answer telephone calls and assist with office projects.

Skills

Interpersonal skills

Organizational skills

Customer service

Scheduling

Education

Certificate or training

Tools

Microsoft Office

Google Workspace

Electronic scheduling system

Job description

The University of Notre Dame is hiring a Temporary Staff Assistant for the Student Health and Wellness Office to support front desk and receptionist duties, plus special projects. This role contributes to a supportive campus environment and requires confidentiality and organizational skills.

Schedule is up to 20–25 hours per week during the academic year, typically 8:00 a.m. to 5:00 p.m., with occasional evenings. Compensation ranges from $20 to $22 per hour based on experience.