Temporary Staff Assistant | Student Health and Wellness Office

SmartRecruiters, Inc.; Notre Dame (IN); On-site; USD 28,000 - 30,000; Part time

Job summary

The University of Notre Dame is hiring a Temporary Staff Assistant for the Student Health and Wellness Office to support front desk and receptionist duties, plus special projects. This role contributes to a supportive campus environment and requires confidentiality and organizational skills.

Schedule is up to 20–25 hours per week during the academic year, typically 8:00 a.m. to 5:00 p.m., with occasional evenings. Compensation ranges from $20 to $22 per hour based on experience.

Qualifications

• One year certificate or training from college or technical school.
• 6 to 12 months experience in a office setting preferred.
• Maintains high standards of patient and client confidentiality.
• Knowledge and experience working in an electronic scheduling and record keeping system as well as Microsoft Office and Google.
• Ability to work independently, be well organized, and prioritize work.
• Strong interpersonal and communication skills.
• Ability to remain calm under pressure and manage callers who may be in distress.

Responsibilities

• Assist in scheduling appointments for counseling services and other offices.
• Maintain the department's electronic schedule and enter client contacts in the EMR.
• Answer telephone calls and assist with office projects.

Skills

Interpersonal skills

Organizational skills

Customer service

Scheduling

Education

Certificate or training

Tools

Microsoft Office

Google Workspace

Electronic scheduling system

Job description

Temporary Staff Assistant | Student Health and Wellness Office

• Contract
• Division: Vice President for Student Affairs
• Job Subfamily: Approved _No Eprism - ZZ007
• Unit: Offc of Assoc VP-Student Services - 17007
• Job Family: No Eprism

The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person - mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

Student Health and Wellness in the Division of Student Affairs supports wellness through premiere services, resources, and education to promote the development of healthy students and to foster campus well-being. Centers, offices, and initiatives that help this area to achieve its mission include the Center for Student Support and Care, the University Counseling Center (UCC), University Health Services (UHS), and the McDonald Center for Student Well-Being. All offices coordinate services to best serve students, no matter where they first seek care.

To support the current operational needs in the University Counseling Center, University Health Services and the McDonald Center for Student Well-being, Student Health and Wellness is hiring Staff Assistants to support front office and receptionist duties as well as special projects.

University Counseling Center

The University Counseling Center Staff Assistant will assist in scheduling appointments for all counseling services, including ongoing counseling appointments, psychiatric services, sport psychology services, nutritional counseling and group counseling; maintain the department's electronic schedule; and assist with entry of all client contacts in the electronic medical record keeping system; answer phone calls and assist with office projects. Adherence to confidentiality is an important function of the role.

University Health Services

Supporting operations of the front office staff, the University Health Services Staff Assistant supports clerical duties and project-based work. Functions as a system navigator and point of contact for patients. Protects patients' rights by maintaining confidentiality. Assumes patient advocate role to ensure timely approval of the necessary supplies/services. Cross-trained to broadly support medical front office operations. Experience in medical coding and billing is a plus.

The McDonald Center for Student Well-Being enhances student flourishing and embeds holistic well-being into every aspect of student life. The Staff Assistant will support the front office and receptionist needs of the space and support general business operations.

Education and Experience

• One year certificate or training from college or technical school.
• 6 to 12 months experience in a office setting preferred.
• Maintains high standards of patient and client confidentiality.
• Knowledge and experience working in an electronic scheduling and record keeping system as well as Microsoft Office and Google.
• Ability to work independently, be well organized, and prioritize work.
• Strong interpersonal and communication skills.
• Ability to remain calm under pressure and manage callers who may be in distress.

Application Deadline: October 23, 2026

Schedule: Up to 20 - 25 hours a week during the academic year primarily during business office hours, 8:00 - 5:00 p.m. and occasional evenings.

Hiring Pay Range: $20/Hour - $22/ Hour |Commensurate with experience.

The University ofNotreDameseeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover,NotreDameprohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).Westronglyencourageapplicationsfrom candidates attracted to a university with a Catholic identity.