Evening Unit Coordinator — Patient Flow & Admin Support

Newton-Wellesley Hospital; Newton (MA); On-site; USD 24,000 - 35,000; Full time

Job summary

Newton-Wellesley Hospital is seeking a proactive Administrative Support Specialist to assist unit-based and hospital-wide clinicians and staff. You will be the liaison between patients, visitors, and clinicians, helping organize priorities, protect patient confidentiality, and coordinate daily throughput.

You will partner with nursing to manage admissions, discharges, and transfers, schedule tests, and enter accurate data into the electronic medical record.

Qualifications

• High School Diploma or Equivalent required or Associate's Degree related field preferred.
• Administrative support experience 1–2 years required.
• Certified Health Unit Coordinator preferred.

Responsibilities

• Performs clerical duties to support the floor or unit administration.
• Greets patients, families, visitors, and coworkers in a professional manner.
• Receives, prioritizes, organizes, and manages information at the central station.
• Schedules consultations, tests, procedures, and patient transport.
• Enters accurate information into the EMR for admissions, discharges, and transfers.

Skills

MS Office

Office procedures

Proofread / editing

Time management

Verbal & written communication

Interpersonal skills

Medical terminology familiarity

Education

High School Diploma or Equivalent

Associate's Degree in Related Field preferred

Job description

Newton-Wellesley Hospital is seeking a proactive Administrative Support Specialist to assist unit-based and hospital-wide clinicians and staff. You will be the liaison between patients, visitors, and clinicians, helping organize priorities, protect patient confidentiality, and coordinate daily throughput.

You will partner with nursing to manage admissions, discharges, and transfers, schedule tests, and enter accurate data into the electronic medical record.