Weekend Scheduling Coordinator

Pinevillageks; Kansas; On-site; USD 35,000 - 52,000; Full time

Job summary

Pinevillageks is seeking a Staffing Scheduler to manage daily, weekly, and monthly schedules for nursing and care teams in our Kansas facility. You will coordinate coverage, update electronic schedules, and liaise with managers and agencies to ensure smooth operations.

The role requires a High School diploma with CMA certification preferred, strong computer and communication skills, and the ability to work weekends and overtime.

Qualifications

• High school diploma or equivalent is required.
• Certified Medication Assistant (CMA) certification is required in good standing.
• Proficiency with scheduling software and EMR systems.

Responsibilities

• Create and maintain schedules: develop daily, weekly, and monthly staffing plans for the nursing or care department, adjusting for call-ins, leaves, and census changes.
• Coordinate staff coverage: assign and reassign staff to shifts to ensure adequate coverage across all units or departments.
• Manage staffing vacancies: fill coverage gaps promptly to avoid understaffing.
• Use scheduling software: update and manage electronic schedules, track attendance, and correct time clock discrepancies.
• Communicate with staff and management: liaise with unit managers, directors, and temporary staffing agencies to ensure smooth operations.
• Follow regulations: adhere to state and facility staffing rules, resident rights, and safety protocols.
• Support resident care: work in coordination with caregivers to ensure timely and appropriate staffing for resident needs

Skills

Interpersonal skills

Communication

Problem-solving

Physical stamina

Education

High school diploma or equivalent

Tools

Scheduling software

EMR systems

Job description

Description

Friday, Saturday, and Sunday, 7 am- 7:30 pm.

Core Responsibilities

• Create and maintain schedules: Develop daily, weekly, and monthly staffing plans for the nursing or care department, adjusting for call-ins, leaves, and census changes.
• Coordinate staff coverage: Assign and reassign staff to shifts to ensure adequate coverage across all units or departments.
• Manage staffing vacancies: Fill coverage gaps promptly to avoid understaffing.
• Use scheduling software: Update and manage electronic schedules, track attendance, and correct time clock discrepancies.
• Communicate with staff and management: Liaise with unit managers, directors, and temporary staffing agencies to ensure smooth operations.
• Follow regulations: Adhere to state and facility staffing rules, resident rights, and safety protocols.
• Support resident care: Work in coordination with caregivers to ensure timely and appropriate staffing for resident needs

Required Skills and Qualifications

• Education: High school diploma or equivalent.
• Certifications: Certified Medication Assistant (CMA) in good standing is required.
• Computer skills: Proficiency in scheduling software and EMR systems.
• Communication: Strong interpersonal skills to work with residents, families, and staff.
• Problem-solving: Ability to resolve staffing issues independently and fairly.
• Physical ability: Lifting up to 20 lbs, moving frequently, and working in varied environments.

Work Environment

• Primarily office-based but may move throughout the facility to check on staff and residents.
• Works regular shifts, including weekends, holidays, and overtime as needed.
• May interact with residents, families, and government personnel, requiring patience and professionalism