Staffing Coordinator

Acadia Healthcare; Cincinnati (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

Acadia Healthcare is seeking a Scheduling Coordinator to organize and prepare nursing unit schedules based on census and patient acuity, ensuring coverage across shifts.

The role requires experience with automated scheduling platforms, proficiency in Microsoft Word and Excel, and a focus on accuracy and communication with HR and payroll teams. A high school diploma and CPR certification are required.

Qualifications

• High School diploma or equivalent required.
• Experience with automated scheduling platforms required.
• Experience in healthcare scheduling preferred.
• Microsoft Word and Excel knowledge required.

Responsibilities

• Monitor census and staffing levels to ensure adequate shift coverage.
• Prepare monthly staffing schedules and communicate issues.
• Arrange coverage for time-off requests and call-outs.
• Coordinate staffing for program transports as needed.
• Work with HR and payroll to resolve payroll issues.

Skills

Staffing scheduling

Healthcare scheduling

Communication

Attention to detail

Education

High School diploma

Tools

Microsoft Word

Microsoft Excel

Automated scheduling platforms

Job description

Purpose Statement

Organize and prepare work schedules according to established nursing guidelines based on census and patient acuity for all nursing units and programs.

Essential Functions

• Monitor census, staffing, scheduled admissions and discharges (minimum twice daily) to ensure the appropriate amount of staff is available for each work shift.
• Prepare monthly staffing schedule and communicate issues to appropriate staff.
• Amend staffing schedule as requested and/or necessary to provide quality patient care.
• Responsible for finding coverage for all nursing time-off requests and call-outs.
• Responsible for tracking absenteeism as assigned.
• Coordinate staffing for program transports, as needed.
• Provide administrative support, as needed.
• Calculate lateness, Daily FTE and weekend shift reports (bi-weekly) and distribute to leaders as assigned.
• Collect and calculate program nursing time clock adjustment forms and punch detail reports as assigned.
• Work with HR and payroll teams to resolve paycheck issues, as needed.
• Attend staffing meetings, as needed.
• Attend nursing leadership meetings, as needed.

Other Functions

• Perform other functions and tasks as assigned.

Education/Experience/Skill Requirements

• High School diploma or equivalent required.
• Experience with automated scheduling platforms required.
• Experience in healthcare scheduling preferred.
• Microsoft Word and Excel software knowledge and experience required.

Licenses/Designations/Certifications

• CPR and de-escalation/restraint certification required (training available upon hire and offered by facility).
• First aid may be required based on state or facility.

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual’s characteristics protected by applicable state, federal and local laws.