Weekend Administrative & Program Assistant (In‑Office)

VOA Illinois; Chicago (IL); On-site; USD 40,000 - 48,000; Part time

Benefits offered by this job

403(b) with employer match

Paid‑Time Off for part‑time staff

On‑Demand Pay

Public Service Loan Forgiveness (PSLF)

Employee Assistance Program (EAP)

Referral program

Job summary

VOA Illinois is seeking an Administrative and Program Assistant-GDP in Chicago, IL for part-time, in-office work. The role supports office and program operations, handling clerical tasks and data management to ensure efficient service delivery.

The position requires a high school diploma and 1–2 years in a helping/service setting, strong communication, and Microsoft Office skills. Typical schedule includes Saturdays and Sundays, with occasional holiday coverage and travel within the community.

Qualifications

• High school diploma is required.
• 1–2 years of demonstrated experience in the helping/service field.
• Excellent communication, writing, problem solving, and organizational skills.
• Proficient in Microsoft Office, especially with spreadsheets, databases, and reporting tools.

Responsibilities

• Greet guests/residents/clients, answer telephone, take messages, respond to routine inquiries, and liaise with external contacts to relay or obtain information.
• Compose and type routine correspondence, reports and documents.
• Prepare/type minutes and reports within policy and procedural guidelines.
• Assist in research, statistical gathering and analysis for reports.
• Maintain systems to track data for assigned staff.
• Maintain files and records following prescribed procedures.
• Uphold the mission and values of VOA of Illinois at all times.

Skills

Communication skills

Problem solving

Organizational skills

Writing abilities

Education

High school diploma

Tools

Microsoft Office

Spreadsheets

Databases

Reporting tools

Job description

VOA Illinois is seeking an Administrative and Program Assistant-GDP in Chicago, IL for part-time, in-office work. The role supports office and program operations, handling clerical tasks and data management to ensure efficient service delivery.

The position requires a high school diploma and 1–2 years in a helping/service setting, strong communication, and Microsoft Office skills. Typical schedule includes Saturdays and Sundays, with occasional holiday coverage and travel within the community.