Weatherization Admin Coordinator

Community Action Partnership of Providence County; Providence (RI); On-site; USD 40,000 - 52,000; Full time

Job summary

Community Action Partnership of Providence County is seeking a Weatherization Clerk to provide administrative support to the Weatherization Department. responsibilities include receptionist duties, data entry, scheduling, file maintenance, data tracking, and customer service.

The role coordinates and maintains accurate scheduling and documentation for Weatherization clients, including pre-inspections and post-inspections, ensuring efficient workflow and timely reporting.

Qualifications

• High school diploma or equivalent is required.
• Strong interpersonal, written, and verbal communication skills."
• Proficiency in Microsoft Office applications, particularly Microsoft Excel.
• Strong computer and data-entry skills with a high level of accuracy and attention to detail.
• Ability to learn and effectively use databases, scheduling systems, spreadsheets, and other computer applications.
• Strong organizational and time-management skills.
• Ability to multitask, prioritize assignments, and meet deadlines in a fast-paced environment.
• Ability to maintain confidentiality and exercise appropriate discretion when handling sensitive client and agency information.
• Ability to work independently while also functioning effectively as part of a team.
• Professional, courteous, and customer-service-oriented demeanor.
• Dependable attendance and punctuality are essential.
• Ability to follow agency policies, procedures, and applicable Weatherization program requirements.
• Current Criminal Background Investigation clearance.
• Proof of U.S. Citizenship, residency, or work visa required.

Responsibilities

• Provide administrative support to the Weatherization Department including receptionist duties, data entry, scheduling, file maintenance, data tracking, and customer service.
• Coordinate and maintain accurate scheduling and documentation for Weatherization clients, including pre-inspections, final/post-inspections, and project visits.
• Develop and maintain organized systems that support an efficient workflow and timely reporting.

Skills

Interpersonal skills

Written communication

Verbal communication

Time-management

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Excel

Scheduling systems

Databases

Spreadsheets

Job description

Community Action Partnership of Providence County is seeking a Weatherization Clerk to provide administrative support to the Weatherization Department. responsibilities include receptionist duties, data entry, scheduling, file maintenance, data tracking, and customer service.

The role coordinates and maintains accurate scheduling and documentation for Weatherization clients, including pre-inspections and post-inspections, ensuring efficient workflow and timely reporting.