Warm Admissions Assistant: Events, Hospitality & Data

Milken Community Schools; Los Angeles (CA); On-site; USD 40,000 - 50,000; Full time

Job summary

Milken Community Schools is seeking an Administrative Assistant to support the Admission Office with file management, data entry, and event coordination. The role includes greeting prospective families, coordinating Open Houses, Shadow Days, and campus tours while maintaining confidential records and smooth office operations.

The ideal candidate is highly organized, detail-oriented, and customer-focused, with strong communication and teamwork skills to deliver a warm and welcoming guest

Qualifications

• Highly organized with strong attention to detail and accuracy.
• Strong administrative, organizational, and follow-through skills.
• Comfortable learning and working within database and enrollment management systems; experience with Blackbaud or similar systems preferred.
• Strong interpersonal and customer service skills, with a warm and welcoming presence.
• Ability to interact professionally with prospective students, families, feeder schools, faculty, staff, and community members.

Responsibilities

• Admission Administration & Applicant File Support: manage applicant files, track missing materials, and data entry in enrollment systems.
• Admission & Operational Support: coordinate events, track registrations, and manage spaces and logistics.
• Prospective Family Experience: serve as on-site hospitality presence and guide families through visits and tours.
• Provide front office support for Rodan Academic Center and assist with campus needs as appropriate.
• Support Student Ambassador and Shadow Day programs with scheduling, materials, and coordination.
• Provide general campus support and assist Admission Office Manager with ongoing projects.

Skills

Organizational skills

Attention to detail

Administrative skills

Customer service

Communication skills

Team collaboration

Tools

Blackbaud Enrollment Management

Job description

Milken Community Schools is seeking an Administrative Assistant to support the Admission Office with file management, data entry, and event coordination. The role includes greeting prospective families, coordinating Open Houses, Shadow Days, and campus tours while maintaining confidential records and smooth office operations.

The ideal candidate is highly organized, detail-oriented, and customer-focused, with strong communication and teamwork skills to deliver a warm and welcoming guest