ADMINISTRATIVE ASSISTANT

St. John's School; Houston (TX); On-site; USD 35,000 - 45,000; Full time

Job summary

St. John's School in Houston, TX is seeking an Admission Administrative Assistant to provide clerical, administrative, event planning, and project support for Admission activities.

The role requires a College Diploma or equivalent and 2 years of experience as an Administrative Assistant, preferably in an academic setting. Candidates should be organized, energetic, and able to work as part of a team, with strong communication and confidentiality skills.

Qualifications

• Requires a College Diploma or equivalent and 2 years of administrative experience.
• Must be motivated, energetic, creative, organized, empathetic, and a collaborative team worker.
• Proficiency in Microsoft Office, Google Docs, database familiarity, and confidentiality.

Responsibilities

• Provides administrative support for the Admissions Department as directed.
• Schedules interviews and parent meetings for applicants and their families.
• Maintains the Admissions Calendar in Google Calendar.
• Manages the front desk of the Admission Office and warmly greets our guests.
• Assists as needed with ISEE testing.
• Plans and executes Open House, Fine Arts, and Athletic Previews and Accepted Student events.
• Works closely with the Communications Department on various print materials.
• Will help all members in the department as needed with various administrative tasks.
• Orders office supplies and manages room reservations for the Campus Center.
• Must maintain a professional relationship with colleagues, students, parents, and community members.
• Position requires some evening and weekend work.

Skills

Administrative support

Team collaboration

Multitasking

Excellent attendance

Oral and written communication

Interpersonal skills

Organizational skills

Education

College Diploma or equivalent

Tools

Microsoft Office

Google Docs

Database familiarity

Job description

Job Details: Job Location: Admissions - Houston, TX 77019, St. John's School is seeking an Admission Administrative Assistant. The Admission Administrative Assistant will be responsible for providing clerical, administrative, event planning, and project support for Admission activities.

Education and Experience:

• Requires a College Diploma or equivalent and 2 years of experience as an Administrative Assistant, preferably in an academic setting.
• This position requires a motivated, energetic, creative, organized, empathetic, and comfortable team worker.
• Requires the ability to commit to excellent attendance.
• Ability to set priorities, meet deadlines, and multitask.
• Ability to work with a wide range of individuals and to interact cheerfully and professionally.
• Muss have impeccable oral and written communication, meticulous attention to detail, effective interpersonal skills, including diplomacy, poise, and tact, and the ability to see what needs to be done and take the initiative in doing it.
• Proficiency in the use of Microsoft Office, Google Docs, familiarity with database functionality, and ease in learning to use other software and online resources. Ability to maintain confidentiality required.
• Must have excellent people skills with an ability to work effectively and productively with parents and applicants.

Essential Duties and Responsibilities:

• Provides administrative support for the Department as directed.
• Schedules interviews and parent meetings for applicants and their families.
• Maintains the Admission Calendar in Google Calendar.
• Manages the front desk of the Admission Office and warmly greets our guests.
• Assists as needed with Lower School and ISEE testing.
• Plans and executes Open House, Fine Arts, and Athletic Previews and Accepted Student events.
• Works closely with the Communications Department on various print materials.
• Will help all members in the department as needed with various administrative tasks.
• Orders office supplies and manages room reservations for the Campus Center.
• Must maintain a professional relationship with colleagues, students, parents, and community members.
• Position requires some evening and weekend work.

The above-noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned as the nature of business demands change, so, too, may the essential functions of this position.