Campus Operations & Front Desk Coordinator

Milken Community School; Los Angeles (CA); On-site; USD 37,000 - 44,000; Full time

Job summary

Milken Community School in Los Angeles, CA seeks an Operations and Security Administrative Assistant to be the first point of contact on campus. You will run the main phone line, greet visitors, manage the Director’s calendar, and prepare reports and communications.

The ideal candidate is organized, discreet, and able to balance front desk duties with administrative priorities while handling sensitive information. This role includes coordinating events and ensuring security coordination.

Qualifications

• High school diploma or equivalent.
• 2nd bullet:Experience in administrative or reception roles, preferably in a school setting.
• Strong organizational skills and attention to detail.
• Clear written and verbal communication and professional phone manner.
• Ability to handle interruptions while maintaining accuracy and confidentiality.
• Familiarity with Google Workspace, Microsoft Office, and Envoy.

Responsibilities

• Serve as the welcoming first point of contact for employees, students, families, visitors, and vendors.
• Answer the operation’s main phone line, direct calls, take messages, and respond to routine questions.
• Greet and assist visitors, follow check-in procedures, and notify appropriate staff of arrivals.
• Coordinate with security personnel regarding visitor access, deliveries, and campus inquiries.
• Maintain an organized and professional reception area.
• Manage the Director’s calendar, schedule meetings, and coordinate appointments.
• Prepare correspondence, meeting materials, reports, and departmental communications.
• Document meeting notes and action items, track deadlines, and coordinate follow-up.
• Maintain confidential departmental files and records.
• Process and track invoices, purchase requests, and departmental expenses for review and approval.
• Support school events and coordinate with operations and security teams.
• Organize incident documentation and sensitive records under Director’s guidance.
• Communicate safety concerns and operational issues to the Director or designated staff.

Skills

Google Workspace

Microsoft Office

Envoy

FMX

Education

High school diploma

Tools

Envoy Visitor Management

FMX

Job description

Milken Community School in Los Angeles, CA seeks an Operations and Security Administrative Assistant to be the first point of contact on campus. You will run the main phone line, greet visitors, manage the Director’s calendar, and prepare reports and communications.

The ideal candidate is organized, discreet, and able to balance front desk duties with administrative priorities while handling sensitive information. This role includes coordinating events and ensuring security coordination.