Admissions Assistant

The Nagler Group; Deerfield (MA); On-site; USD 29,000 - 33,000; Full time

Job summary

The Nagler Group is seeking an Admissions & Enrollment Data Coordinator in Deerfield, MA. The role involves managing the admissions email inbox, assisting applicants and families, and coordinating interview scheduling and deadlines.

You will maintain communications and applicant checklists, while handling confidential information with discretion. Responsibilities include data management, processing transcripts, and supporting campus visits.

Qualifications

• Associate's degree or equivalent required.
• 3-5 years of customer service or administrative support experience preferred.
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, especially Outlook, and Google Docs.
• Comfortable with databases and processing detailed documentation.

Responsibilities

• Manage Admissions email inbox and respond to inquiries and interview scheduling requests.
• Assist prospective students and families with applications, requirements, deadlines, and questions.
• Maintain and update admissions communications, email templates, confirmations, and applicant checklists.

Skills

Communication

Multitasking

Organizational skills

Verbal communication

Education

Associate's degree or equivalent

Tools

Microsoft Office (Outlook)

Google Docs

Job description

Admissions & Enrollment Data Coordinator

Deerfield, MA | $21-$24/hour | Temporary Through April | Potential Temp-to-Hire

Admissions & Family Support

• Manage the Admissions email inbox and respond to phone calls, inquiries, and interview scheduling requests.
• Assist prospective students and families with application requirements, enrollment questions, and important deadlines.
• Maintain and update admissions communications, email templates, confirmations, and applicant checklists.
• Coordinate admissions mailings, including international acceptance materials and informational packets.
• Welcome prospective students and families during campus visits.

Data Management & Application Processing

• Review, organize, upload, and maintain applicant records, including transcripts, recommendations, grades, and supporting documents.
• Track application requirements, missing materials, deadlines, and applicant status updates.
• Process transcripts and prepare applicant materials for admissions committee review.
• Scan and upload incoming documents into the school's admissions database.
• Prepare and distribute academic data sheets and other enrollment-related reports.
• Ensure accuracy, confidentiality, and organization of student and applicant information.

Administrative & Office Support

• Provide general administrative support to Admissions Officers and application review teams.
• Assist with admissions events, campus visits, and special programs.
• Provide backup support for campus visit and tour coordination.
• Greet visitors and assist with front-office operations.
• Support additional administrative projects and responsibilities as needed.

Qualifications

• Associate's degree or equivalent relevant work experience required.
• 3-5 years of customer service, administrative support, or related experience.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Outlook, and Google Docs.
• Comfortable working with databases, managing electronic records, and processing detailed documentation.
• Ability to prioritize competing deadlines and manage multiple tasks efficiently.
• Professional, personable, and comfortable communicating with students, families, and staff.
• Ability to handle sensitive and confidential information with discretion.
• Flexible, team-oriented approach and commitment to working with a diverse community.
• Previous experience in admissions, education, enrollment, or student services is a plus, but not required.