Warehouse Compliance Coordinator

Oil States International; Midland (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

GEODynamics in Midland, TX is seeking a Warehouse Compliance Coordinator to manage regulatory-compliant inventory documentation and order processing. The role requires attention to detail, ERP proficiency, and the ability to coordinate across sales, operations, logistics, and accounting to ensure on-time deliveries.

Ideal candidates will have 3–5 years in inventory/warehouse roles, strong organizational skills, and professional communication abilities in a fast-paced environment.

Qualifications

• 3–5 years of experience in inventory management and/or warehouse logistics environment.
• HS Diploma or equivalency is required.
• Basic to intermediate computer skills (MS Office: Excel, Word, Outlook) and familiarity with ERP systems.

Responsibilities

• Maintain complete, accurate, and audit-ready documentation per company policies and regulatory requirements.
• Monitor inventory transactions for traceability and ERP compliance.
• Manage the order management process from receipt to shipment with on-time delivery.
• Review and validate customer orders, shipping paperwork, and inventory records for accuracy.
• Ensure shipping and receiving activities comply with procedures and regulatory requirements.
• Track and resolve inventory variances and documentation issues promptly.
• Collaborate with sales, operations, logistics, and accounting to ensure accurate order fulfillment and reporting.
• Support month-end inventory reconciliation and invoicing documentation.
• Assist with creating and maintaining standardized procedures that support regulatory compliance and inventory accountability.
• Proactively communicate order status, shipment updates, and documentation requirements to stakeholders.

Skills

Inventory management

Warehouse logistics

Time management

Professional communication

Organizational skills

Education

HS Diploma or equivalency

Tools

MS Excel

MS Word

MS Outlook

ERP management

Job description

GEODynamics in Midland, TX is looking for qualified candidates for Warehouse Compliance Coordinator.

Key Accountabilities

• Maintain complete, accurate, and audit-ready documentation in accordance with ATF, DOT, OSHA federal regulations and company regulatory documentation per company policies.
• Monitor inventory transactions to ensure complete traceability, accuracy, within ERP and compliance with regulatory requirements.
• Manage the order management process from order receipt through shipment, ensuring accuracy, complete documentation, and on-time delivery.
• Review and validate customer orders, shipping paperwork, and inventory records to ensure compliance and operational accuracy.
• Ensure all shipping and receiving activities are executed in compliance with company procedures and regulatory requirements.
• Track and resolve inventory variances, documentation errors, and compliance issues in a timely manner.
• Collaborate with sales, operations, logistics, and accounting teams to ensure accurate order fulfillment and inventory reporting.
• Support month-end inventory reconciliation, invoicing support, and documentation requirements.
• Assist with creation and maintenance of standardized procedures that support regulatory compliance and inventory accountability.
• Proactively communicate order status, shipment updates, and documentation requirements to internal stakeholders and customers as needed.

Qualifications, Experience, Skills/Knowledge

• HS Diploma or equivalency.
• 3-5 years of experience in inventory management and/or warehouse logistics environment.
• Basic to Intermediate Computer skills (MS Office Excel, Word, Outlook).
• Familiar with ERP management
• Ability to prioritize & multi-task in a fast-paced environment.
• Ability to communicate in a professional manner.
• Strong organizational & time management skills.

Physical Requirements and Work Environment and Conditions

• Ability to safely perform related physical demands of the role
• Bending, lifting, stooping, and standing greater than 50% of the time
• Repetitive motion demands hands/wrist/shoulder.
• Ability to lift up-to 50 pounds (over 50 pounds requires a team lift).
• Occasional exposure to hazardous chemicals, fumes, and gases
• Ability to work in extreme temperatures

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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