Warehouse Compliance Coordinator

Geodynamics; Midland (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

GEODynamics in Midland, TX is seeking a Warehouse Compliance Coordinator to maintain audit-ready records and ensure regulatory alignment across inventory, shipping, and order processing.

The ideal candidate has 3–5 years of inventory or warehouse experience, strong Excel and ERP familiarity, and proven ability to prioritize in a fast-paced environment while coordinating with sales, operations, and finance.

Qualifications

• HS Diploma or equivalent required.
• 3-5 years in inventory management or warehouse logistics.
• Proficient with MS Office; familiar with ERP systems.
• Strong prioritization, multi-tasking, and communication skills.
• Excellent organizational and time management abilities.

Responsibilities

• Maintain audit-ready documentation per ATF, DOT, OSHA and company policies.
• Monitor inventory transactions for traceability and ERP accuracy.
• Manage order management from receipt to shipment with on-time delivery.
• Review customer orders, shipping papers, and inventory for compliance.
• Ensure shipping/receiving activities comply with procedures.
• Assist month-end inventory reconciliation and invoicing support.
• Communicate order status and documentation needs to stakeholders.

Skills

Inventory management

Warehouse operations

Communication

Organizational skills

Prioritization

Education

HS Diploma or equivalency

Tools

MS Office (Excel/Word/Outlook)

ERP system

Job description

GEODynamics in Midland, TX is looking for qualified candidates for Warehouse Compliance Coordinator.

Key Accountabilities

• Maintain complete, accurate, and audit-ready documentation in accordance with ATF, DOT, OSHA federal regulations and company regulatory documentation per company policies.
• Monitor inventory transactions to ensure complete traceability, accuracy, within ERP and compliance with regulatory requirements.
• Manage the order management process from order receipt through shipment, ensuring accuracy, complete documentation, and on-time delivery.
• Review and validate customer orders, shipping paperwork, and inventory records to ensure compliance and operational accuracy.
• Ensure all shipping and receiving activities are executed in compliance with company procedures and regulatory requirements.
• Track and resolve inventory variances, documentation errors, and compliance issues in a timely manner.
• Collaborate with sales, operations, logistics, and accounting teams to ensure accurate order fulfillment and inventory reporting.
• Support month-end inventory reconciliation, invoicing support, and documentation requirements.
• Assist with creation and maintenance of standardized procedures that support regulatory compliance and inventory accountability.
• Proactively communicate order status, shipment updates, and documentation requirements to internal stakeholders and customers as needed.

Qualifications, Experience, Skills/Knowledge

• HS Diploma or equivalency.
• 3-5 years of experience in inventory management and/or warehouse logistics environment.
• Basic to Intermediate Computer skills (MS Office Excel, Word, Outlook).
• Familiar with ERP management
• Ability to prioritize & multi-task in a fast-paced environment.
• Ability to communicate in a professional manner.
• Strong organizational & time management skills.

Physical Requirements and Work Environment and Conditions

• Ability to safely perform related physical demands of the role
• Bending, lifting, stooping, and standing greater than 50% of the time
• Repetitive motion demands hands/wrist/shoulder.
• Ability to lift up-to 50 pounds (over 50 pounds requires a team lift).
• Occasional exposure to hazardous chemicals, fumes, and gases
• Ability to work in extreme temperatures

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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