Warehouse Compliance Coordinator

PERF; Midland (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

GEODynamics in Midland, TX is seeking a Warehouse Compliance Coordinator to ensure audit-ready documentation and tight inventory control, supporting regulatory compliance and on-time shipping.

The role requires 3-5 years in inventory/warehouse logistics, a HS diploma, and proficiency in MS Office and ERP systems, with strong organizational and communication skills for a fast-paced environment.

Qualifications

• HS Diploma or equivalency required.
• 3–5 years of experience in inventory management and/or warehouse logistics.
• Proficient in MS Office (Excel, Word, Outlook) and ERP systems.
• Able to prioritize and multi-task in a fast-paced environment.
• Strong communication, organization and time-management skills.

Responsibilities

• Maintain complete, audit-ready documentation in compliance with regulations.
• Monitor inventory transactions for traceability and accuracy in ERP.
• Manage order processing from receipt to shipment with proper paperwork.
• Review orders, shipping paperwork, and inventory records for accuracy.
• Ensure shipping/receiving activities align with procedures and regulations.
• Track and resolve variances, errors, and compliance issues promptly.
• Collaborate with sales, operations, logistics, and accounting for accurate fulfillment.
• Support month-end inventory reconciliation and invoicing documentation.
• Assist in creating and maintaining standard procedures for compliance.

Skills

Inventory management

ERP systems

MS Office

Communication

Time management

Education

HS Diploma or equivalency

Tools

ERP software

Job description

GEODynamics in Midland, TX is looking for qualified candidates for Warehouse Compliance Coordinator.

Key Accountabilities

• Maintain complete, accurate, and audit-ready documentation in accordance with ATF, DOT, OSHA federal regulations and company regulatory documentation per company policies.
• Monitor inventory transactions to ensure complete traceability, accuracy, within ERP and compliance with regulatory requirements.
• Manage the order management process from order receipt through shipment, ensuring accuracy, complete documentation, and on-time delivery.
• Review and validate customer orders, shipping paperwork, and inventory records to ensure compliance and operational accuracy.
• Ensure all shipping and receiving activities are executed in compliance with company procedures and regulatory requirements.
• Track and resolve inventory variances, documentation errors, and compliance issues in a timely manner.
• Collaborate with sales, operations, logistics, and accounting teams to ensure accurate order fulfillment and inventory reporting.
• Support month-end inventory reconciliation, invoicing support, and documentation requirements.
• Assist with creation and maintenance of standardized procedures that support regulatory compliance and inventory accountability.
• Proactively communicate order status, shipment updates, and documentation requirements to internal stakeholders and customers as needed.

Qualifications, Experience, Skills/Knowledge

• HS Diploma or equivalency.
• 3-5 years of experience in inventory management and/or warehouse logistics environment.
• Basic to Intermediate Computer skills (MS Office Excel, Word, Outlook).
• Familiar with ERP management
• Ability to prioritize & multi-task in a fast-paced environment.
• Ability to communicate in a professional manner.
• Strong organizational & time management skills.

Physical Requirements and Work Environment and Conditions

• Ability to safely perform related physical demands of the role
• Bending, lifting, stooping, and standing greater than 50% of the time
• Repetitive motion demands hands/wrist/shoulder.
• Ability to lift up-to 50 pounds (over 50 pounds requires a team lift).
• Occasional exposure to hazardous chemicals, fumes, and gases
• Ability to work in extreme temperatures

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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