Operations Manager

LifeScience Logistics LLC.; Northern (KY); Hybrid; USD 120,000 - 170,000; Full time

Job summary

LifeScience Logistics LLC. seeks an experienced leader to direct and develop the warehouse team. The role demands budget oversight, compliance with cGMP and FDA/DEA standards, and hands-on guidance to ensure accuracy and productivity.

You will coordinate operations with senior leadership, manage vendor contracts, and drive safety and client-focused outcomes in a fast-paced healthcare logistics environment.

Qualifications

• Bachelor’s degree and 5+ years in distribution/warehouse management.
• Minimum 3 years of supervisory experience.
• Healthcare-regulated environment knowledge incl. cGMP/VAWD/ISO/DEA/FDA/US Customs.
• Experience with temperature-controlled warehousing.
• Strong verbal and written communication; attention to detail.

Responsibilities

• Direct, mentor, train, and coach direct reports.
• Serve as Designated Representative for site.
• Prepare and maintain departmental budget.
• Lead and assist with planning, design, and delivery of initiatives.
• Track warehouse accuracy and productivity.
• Create measures to improve productivity.
• Improve employee morale.
• Interact with CEO, VPs, Directors, Clients, and Managers.
• Oversee after-hour events and 24/7 emergency operations.
• Serve as Hazard Communications Program Administrator.
• Ensure safety procedures and cGMP/SOP compliance.
• Collaborate with Facility Management to keep safe operations.
• Negotiate and manage vendor contracts.
• Promote safety, regulatory compliance and client focus.

Skills

Leadership

Communication

Budget management

Regulatory compliance

Healthcare knowledge

Data analysis

Education

Bachelor's degree

Tools

Tecsys Elite

MQ1

Excel

PowerPoint

Outlook

Word

Job description

• Direct, mentor, train, and coach direct reports


• Serve as Designated Representative (DR) for site


• Prepare and maintain departmental budget


• Lead and/or assist with planning, design, implementation, communication, and delivery of company's initiatives


• Track and account for warehouse accuracy and productivity


• Create and implement measures to improve productivity


• Create and implement measures to improve and or maintain employee morale


• Frequently interact with CEO, VPs, Directors, Clients and Managers to meet company initiatives


• Implement special projects as assigned by Senior Management


• Oversee all after-hour events and potentially manage 24/7 emergency operations


• Serve as the Hazard Communication Program Administrator


• Ensure all safety procedures, cGMP, SOPs, and work instructions are followed to comply with regulatory standards


• Work with Facility Management department to ensure facility structure is maintained as a safe working environment


• Negotiate and manage contracts for vendor services


• Promote a work environment with emphasis on Safety, Regulatory compliance and Client Focus

QUALIFICATIONS AND JOB SPECIFICATIONS:

• Bachelor’s degree plus 5 years distribution and warehouse management experience in receiving, storing, issuing, and accounting for property in a warehouse or any equivalent combination of education, training, and experience


• Required – A minimum of 3 years supervisory experience


• Required – Demonstrated healthcare experience in a regulated environment and demonstrated working knowledge of cGMPs, VAWD, ISO, DEA, FDA, and US Customs standards and regulations


• Familiar with temperature-controlled warehousing


• Demonstrate the following:


• Impeccable verbal and written communication skills


• Ability to conduct appropriate research as needed


• Attention to detail and organization


• Interest in working in a fast-paced environment

TECHNICAL EXPERTISE:

• Expertly navigate through ERP system – Tecsys Elite, MQ1


• Intermediate Microsoft Office skills: Outlook, Excel (including Statistics and Pivot Tables), PowerPoint


• Experience with warehouse or supply chain environments and transportation


• Ability to conduct/track graphical and data-driven analytics related to Client performance


• Ability to maintain and track budget/spending trends


• Advanced public speaking and presentation skills


• Excellent verbal and written communication skills


• Clear and Professional diction in English

ADDITIONAL EMPLOYMENT REQUIREMENTS:

• Must be able to satisfactorily pass all preliminary employment requirements (i.e., background check, credit check and drug screen)


• Must have a valid driver’s license

PHYSICAL/MENTAL/VISUAL DEMANDS:

• Work is light to medium in nature with frequent walking to perform assigned tasks.


• Must be able to read at a distance, close to the eyes, and at arm’s length, with or without correction.


• Approximately 10% of time is spent on data collection and data entry.


• Occasional lifting of 25 - 50 lbs. is required.

WORKING CONDITIONS:

• Activities may occur inside temperature-controlled areas which may require Personal Protective Equipment.


• Hazardous conditions may exist, such as proximity to moving mechanical parts, electrical current and working in high places.

EQUIPMENT OPERATED:

Equipment: Desktop or laptop, fax machine, copier, desk phone, forklift, and pallet jack

Systems: Outlook, Excel, Word, PowerPoint, TECSYS (WMS - warehouse management system) and MQ1 (Quality Software)

LifeScience Logistics is an equal opportunity employer. Candidates will not be hired based on their race, sex, color, religion or national origin. Reasonable accommodations are available for individuals with disabilities. We proudly support the employment of veterans and welcome applications from protected veterans and all qualified applicants.

* No Agencies Please*

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.