Warehouse Administrative Assistant

KINETA SOLUTIONS LLC; Nazareth (Northampton County); On-site; USD 36,000 - 60,000; Full time

Job summary

KINETA SOLUTIONS LLC is seeking an Administrative Assistant to support daily office operations. The role demands a high-energy, detail-oriented individual with strong organizational and communication skills to handle calls, emails, scheduling, and visitor liaison.

You will coordinate meetings across teams, manage files and office supplies, and assist with travel bookings and expenses for executives. Fluency in English and proficiency in MS Office are essential, with prior experience preferred.

Qualifications

• Must have strong organizational and communication skills.
• Ability to multitask in a fast-paced environment.
• Positive, high-energy attitude with problem-solving mindset.
• Proficiency with standard office equipment and MS Office suite.

Responsibilities

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Liaise with visitors - Act as point person for office guests.
• Communicate policies and procedures - Alert employees of new processes, rules and regulations.
• Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.

Skills

High energy

Organizational skills

Communication skills

Time management

Attention to detail

Positive attitude

Resourcefulness

Creativity

Problem solving

MS Excel

Fluent English

Education

High school diploma

Tools

Microsoft Office

MS Excel

Job description

Our Client is looking for an administrative assistant. This person will work to support the daily operations of the office.

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.

Responsibilities:

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Liaise with visitors - Act as point person for office guests.
• Communicate policies and procedures - Alert employees of new processes, rules and regulations.
• Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.

Requirements:

• High school diploma
• 1 year experience as an administrative assistant, secretary or receptionist preferred
• Strong organizational, communication, and time-management skills
• Proven ability to work in a fast-paced environment
• Positive, high-energy attitude
• Resourcefulness, creativity, and problem-solving skill set
• Familiarity with office equipment (i.e. printers, fax machines, projectors)
• Proficiency in Microsoft Office (especially MS Excel )
• Fluent in English