Administrative Assistant

Excel Staffing Companies; Brownwood (TX); On-site; USD 32,000 - 52,000; Full time

Job summary

Excel Staffing Companies is seeking an Administrative Assistant to support our team. The role involves receiving new inventory, monitoring levels, handling paperwork, and assisting staff with payroll tasks.

The ideal candidate is organized, detail-oriented, professional, and able to maintain confidentiality with a pleasant demeanor. Key duties include calendar management, routing calls, preparing store materials, and using Excel, Word, Outlook, and Google Docs.

Qualifications

• Minimum of 2 years of office/administrative experience.
• High school diploma or equivalent.
• Strong organizational skills and high attention to detail.
• Ability to multi-task, take initiative and follow through.
• Excellent interpersonal and customer service skills; proficient in MS Office and Google Docs.

Responsibilities

• Perform routing business tasks.
• Complete difficult tasks with follow-through.
• Schedule and manage appointments and calendar.
• Screen calls and mail and route as needed.
• Maintain confidentiality and discretion in all duties.
• Operate computer with MS Office applications.
• Coordinate meetings and travel arrangements.
• Maintain organized files and records.

Skills

Customer service

Interpersonal skills

Organizational skills

Attention to detail

Initiative

Multi-tasking

Problem solving

Excel

Word

Outlook

Google Docs

Calendar management

Education

High school diploma

Tools

Excel

Word

Outlook

Google Docs

Job description

We are Seeking for Administrative Assistant to support our Team.In this position you will be responsible for receiving new inventory, monitoring inventory levels/placing orders, printing store materials, managing paperwork, preparing employee timecards/payroll, and generally assisting the staff .He/She will be organized, detail-oriented, flexible, creative, serious, committed and passionate about his/her work. The candidate needs to be unflappable, pleasant, and prepared to do whatever is required with a happy disposition - - no time wasters or unhappy personalities. Confidentiality and discretion are key. The candidate must be extremely professional and possess a presentable appearance.

ESSENTIAL FUNCTIONS

• Perform routing business
• Responsible for follow through and completion of difficult tasks
• Schedule and manage appointments and calendar
• Screen calls and mail, taking the initiative to route when necessary
• Perform administrative duties in a professional manner, exercising confidentiality and discretion at all times
• Operate computer on a daily basis, using word processing, spreadsheets, quick books, graphics, email and any other Microsoft Office applications
• Manage meetings, coordinating logistics, schedule, plan and follow up
• Maintain files
• Process and maintain records of purchases, equipment, travel, reimbursements, and other budgetary information

Required Qualifications

• Minimum of 2 years working experience.
• High school diploma or equivalent.
• Must have an ambitious work ethic, positive attitude, superior organizational skills, and high attention to detail.
• Demonstrated ability to take initiative, prioritize and problem solve. Ability to multi-task, anticipate needs/requirements, and follow through.
• Must have strong interpersonal skills; ability to work cooperatively at all levels, adapt readily to the needs of diverse work groups, adapt to different work styles, and remain calm under pressure.
• Skill in providing customer service.
• Proficiency in Excel, Word, Outlook and Google Docs.