VP-Level Executive Admin & VIP Scheduling

Ektello; Plano (TX); On-site; USD 43,000 - 62,000; Full time

Job summary

Ektello is seeking an experienced Executive Assistant to support VP-level executives onsite in Plano, TX. The role focuses on calendar management, travel planning, and high-level administrative support with a strong emphasis on confidentiality and professional communication.

You will handle executive scheduling, prepare presentations, and coordinate internal and external meetings. This position requires precision, discretion, and the ability to manage multiple priorities in a fast-paced

Qualifications

• Bachelor's degree required; 5+ years of EA experience supporting VP-level executives.
• Experience developing executive presentations using Word, Excel and PowerPoint.
• Ability to build and maintain relationships with executive levels and key stakeholders.
• Strong verbal and written communication skills across internal and external personnel.
• Ability to handle confidential materials and sensitive issues with discretion.

Responsibilities

• Plan, organize and prioritize multiple assignments with minimal direction.
• Manage scheduling for Executive leaders, including conflicts, meeting logistics and travel.
• Coordinate domestic and international travel and accommodations for executives.
• Prepare executive reports and presentations; compile data for communications with stakeholders.
• Maintain executives' itinerary and ensure timely notifications and action on requests.
• Support office operations and executive-related administrative tasks.

Skills

Executive support

Calendar management

Travel coordination

Communication

Confidentiality

Education

Bachelor's degree

Tools

Word

Excel

PowerPoint

Job description

Ektello is seeking an experienced Executive Assistant to support VP-level executives onsite in Plano, TX. The role focuses on calendar management, travel planning, and high-level administrative support with a strong emphasis on confidentiality and professional communication.

You will handle executive scheduling, prepare presentations, and coordinate internal and external meetings. This position requires precision, discretion, and the ability to manage multiple priorities in a fast-paced