Senior Executive Assistant to Leadership | Calendar & Ops

Intac Solution; Plano (TX); On-site; USD 65,000 - 85,000; Full time

Job summary

Intac Solution in Plano, TX seeks an Executive Administrative Assistant to provide high-level support to executives and teams. This role manages calendars, coordinates travel, handles information requests, and oversees a range of clerical tasks with discretion.

The ideal candidate has 10+ years' experience supporting executives, a two-year degree or equivalent, strong communication, and proven ability to plan events, manage budgets, and collaborate across divisions.

Qualifications

• Proven ability to manage executive communications with discretion.
• Extensive calendar and travel coordination experience.
• Demonstrated budgeting and basic bookkeeping capabilities.
• Experience supporting executives and cross-functional collaboration.

Responsibilities

• Supervise office duties, maintain records, and basic bookkeeping.
• Review and approve invoices, reports, and memos.
• Read memos and plan distribution of submissions.
• Prepare agendas and arrange meetings.
• Coordinate travel and related planning.
• Process travel and expense submissions for leaders.
• Respond to requests for organizational updates and charts.
• Manage executives' calendars and prioritize meetings.
• Assist with onboarding/offboarding and IT access.
• Triage hardware/software issues and arrange supplies.
• Liaise with customers and internal executives.
• Develop cross-divisional relationships with admins.
• Handle ad-hoc administrative duties as needed.

Skills

Verbal & written communication

Multi-tasking

Customer service

Interpersonal skills

Independent work

Time management

Confidentiality

Event planning

Budgeting

Team collaboration

Education

Two-year degree or equivalent

10+ years experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Intac Solution in Plano, TX seeks an Executive Administrative Assistant to provide high-level support to executives and teams. This role manages calendars, coordinates travel, handles information requests, and oversees a range of clerical tasks with discretion.

The ideal candidate has 10+ years' experience supporting executives, a two-year degree or equivalent, strong communication, and proven ability to plan events, manage budgets, and collaborate across divisions.