Executive Assistant to C-Suite: Strategy & Ops

The Admin Awards, LLC; Plano (TX); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Competitive compensation

Health benefits

401k plan

Generous PTO

Job summary

VytlOne is seeking an Executive Assistant to provide high‑level support to executive leadership in a fast‑paced environment in Plano, TX. The role involves handling complex calendars, travel, expense reporting, and confidential communications to ensure smooth operations.

The position is on-site at our Plano headquarters, typically Monday–Friday, 8am–5pm, with potential after-hours support during travel or meetings.

Qualifications

• High school diploma or equivalent; bachelor’s degree preferred but not required.
• 5 years as an Executive Assistant in a C-suite environment.

Responsibilities

• Travel, Expense & Calendar Management - handle complex travel bookings, expense reconciliation, and scheduling.
• Event & Meeting Coordination - plan events, manage agendas, coordinate catering, and assist with meeting logistics.
• Discretion & Compliance - handle sensitive information professionally and uphold workplace policies.
• Create, compose and edit technical and/or administrative correspondence and documentation; screen and evaluate incoming and outgoing correspondence and prepare responses as appropriate
• Approve orders and invoices for office supplies and miscellaneous operating supplies for the Executive suite
• Reconcile corporate credit card statements as needed
• Coordinate other activities and business dealings on behalf of the Executive suite
• Office & Facilities, Vendor & Inventory Management - oversee office operations, vendor relationships, and building coordination.
• Tech-Savvy & IT Support - proficient in Windows & Microsoft Suite; troubleshoot basic IT issues.

Skills

MS Office

Calendar management

Travel coordination

Executive support

Communication

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Job description

VytlOne is seeking an Executive Assistant to provide high‑level support to executive leadership in a fast‑paced environment in Plano, TX. The role involves handling complex calendars, travel, expense reporting, and confidential communications to ensure smooth operations.

The position is on-site at our Plano headquarters, typically Monday–Friday, 8am–5pm, with potential after-hours support during travel or meetings.