Executive Assistant & Front Desk (Onsite NYC)

Ektello; New York (NY); On-site; USD 43,000 - 44,000; Full time

Job summary

Ektello is seeking a Receptionist / Executive Assistant in New York, NY. This onsite role combines front desk duties with high-level executive support, including calendar and travel coordination for senior leaders.

The position is a 12+ month contract with potential for extension, paying $31.60 per hour W-2 on an onsite basis. The role requires 1–3 years in similar roles, strong MS Office skills, superb communication, and professional, discreet interaction with executives.

Qualifications

• Experience: 1-3 years of front desk administration, office coordination, hospitality, customer service, or executive admin support.
• Proficiency: Hands-on experience with Microsoft Office 365.
• Communication: Exceptional verbal and written communication skills.
• Organizational Skills: Able to multitask, prioritize urgent requests, maintain discretion and confidentiality.
• Work Style: Resourceful, dependable, detail-oriented, comfortable with senior leadership and external partners.

Responsibilities

• Reception & Front Office Management: greet visitors and manage the lobby environment.
• Guest Relations: warmly welcome clients, executives, and vendors with professionalism.
• Communications: answer and direct calls and emails promptly.
• Mail & Packages: sort, distribute mail and coordinate shipments with major carriers.
• Facility Presentation: keep reception and meeting spaces tidy and presentable.

Skills

Office administration

Customer service

Microsoft Office 365

Communication

Calendar management

Tools

MS Office 365 Suite

Job description

Ektello is seeking a Receptionist / Executive Assistant in New York, NY. This onsite role combines front desk duties with high-level executive support, including calendar and travel coordination for senior leaders.

The position is a 12+ month contract with potential for extension, paying $31.60 per hour W-2 on an onsite basis. The role requires 1–3 years in similar roles, strong MS Office skills, superb communication, and professional, discreet interaction with executives.