Vital Records Specialist: Digital Imaging & Certificate Processing

Union County, NC; Monroe (NC); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Life Insurance

Retirement (LGCERS)

Job summary

Union County, NC seeks a Records Clerk within Human Services – Business Operations: Records to manage medical records, scanning, and indexing in the Document Imaging System. You will coordinate with hospitals and the State Vital Records office to ensure complete birth/death certificates and accurate data input into NCIR/NCDAVE.

The role requires a High School Diploma or GED with clerical health-care experience; a NC Notary certification within 90 days is required.

Qualifications

• High School Diploma or GED plus two years of clerical experience in a health care setting or equivalent.
• Preferred: Associate’s degree with five years of clerical experience processing birth/death certificates in NCDAVE and EMR systems.
• Must be a certified North Carolina Notary or obtain certification within 90 days of employment.

Responsibilities

• Perform records management for medical records: scanning, purging, indexing, and filing in the Document Imaging System.
• Back-up to Vital Records Technicians handling vital records and releases of information.
• Review birth, death, and fetal death certificates for completeness and accuracy per state mandates.
• Input birth/death data into NCIR and coordinate with hospitals and State Vital Records (NCDAVE).
• Provide customer service via phone, mail, and in person.
• Review and process immunization data and transfer microfilmed records to electronic format.

Skills

Clerical experience

Notary certification

Bilingual (Russian/Spanish)

Education

High School Diploma or GED

Associate’s degree

Tools

NCDAVE

NCIR

Job description

Union County, NC seeks a Records Clerk within Human Services – Business Operations: Records to manage medical records, scanning, and indexing in the Document Imaging System. You will coordinate with hospitals and the State Vital Records office to ensure complete birth/death certificates and accurate data input into NCIR/NCDAVE.

The role requires a High School Diploma or GED with clerical health-care experience; a NC Notary certification within 90 days is required.