HIMS Operations Specialist I - Birth Certificates

ECU Health; Greenville (NC); On-site; USD 18,000 - 27,000; Full time

Benefits offered by this job

Great Benefits

Job summary

ECU Health in Greenville, NC is seeking a Regional HIMS Operations Specialist I to manage health information activities, including releasing information, scanning charts, and supporting Vital Records. The role requires familiarity with EPIC, accuracy, and a strong attention to detail within a hospital setting.

The position is onsite Monday to Friday with day shifts and weekend rotation. Notary Public certification is required within 6 months, and ER/EMR experience is preferred.

Qualifications

• High School or equivalent (prefer additional educational training).
• Medical Terminology and computer experience preferred.
• One year of similar work environment experience preferred.
• Notary Public certification required within 6 months of employment (as deemed necessary).
• Detail oriented, dependable and works well with others is necessary.
• Able to understand the paper medical record as well as the electronic medical record.

Responsibilities

• Prepares birth certificates by retrieving Birth Delivery Notification sheets from Labor/Delivery, recording infants' names in EPIC, interviewing mothers to obtain information.
• Submits completed birth and fetal death certificates to Vital Records in Raleigh and the local Health Department within the NC state required time frame.
• Maintains notary status to complete affidavit as needed.
• Updates baby's legal name in EPIC.
• Monitors supplies and lets appropriate staff know when to order.
• Assist personnel in other areas of the HIMS department as requested.
• Demonstrates safe operation of all equipment in compliance with departmental policy, safety, and infection control and quality standards.

Skills

Medical Terminology

Notary Public

Detail oriented

Computer experience

Education

High School diploma

Tools

EPIC

Job description

Position Summary

Under the supervision of the Health Information Management Services (HIMS) Manager and/or Supervisor and the overall supervision of the Director of HIMS, the Regional HIMS Operations Specialist I demonstrates a commitment to excellence in patient and staff relations. As a member of the HIMS team, the Regional HIMS Operations Specialist I performs specialized health information activities necessary to organize, maintain, and use electronic health records. The Regional HIMS Operations Specialist I prepares records for Release of Information, accurately preps/scans/QA charts, performs necessary duties for Vital Records, resolves any patient identity issues, and prepares deficiency/delinquency lists for physicians. The Regional HIMS Operations Specialists I is required to perform and complete any additional duties associated with the HIMS department in a quality, effective manner and assist the HIMS Manager and/or Supervisor as needed. In addition, may be requested to complete special projects, run reports, etc.

Responsibilities

Vital Records:

• Prepares birth certificates by retrieving Birth Delivery Notification sheets from Labor/Delivery, recording infants' names in EPIC, interviewing mothers to obtain information. Inputs the birth certificate information electronically and obtains signatures as required.
• Submits completed birth and fetal death certificates to Vital Records in Raleigh and the local Health Department within the NC state required time frame.
• Maintains notary status to complete affidavit as needed.
• Updates baby's legal name in EPIC.

Other Duties:

• Monitors supplies and lets appropriate staff know when to order.
• Assist personnel in other areas of the HIMS department as requested.
• Demonstrates safe operation of all equipment in compliance with departmental policy, safety, and infection control and quality standards.
• Be able to work shift work on rotation, including weekends and holidays, in order to provide departmental coverage if necessary.
• Other duties as requested by the HIMS Leadership Team.

Minimum Requirements

• High School or equivalent (prefer additional educational training) or higher.
• Medical Terminology and computer experience preferred.
• One year of similar work environment experience preferred.
• Notary Public certification required within 6 months of employment (as deemed necessary).
• Detail oriented, dependable and works well with others is necessary.
• Able to understand the paper medical record as well as the electronic medical record.

Pay Range

$16.31 - $23.78/hr

Other Information

• Onsite role (based out of Greenville, NC)
• Monday - Friday, full-time, day shift:
  • 7:00 a.m. - 3:30 p.m. OR 8:00 a.m. - 4:30 p.m.
  • Weekend rotation - every 5th/6th weekend, depending on needs
• Great Benefits

About ECU Health

ECU Health is a mission-driven, 1,708-bed academic health care system serving more than 1.4 million people in 29 eastern North Carolina counties. The not-for-profit system is comprised of 13,000 team members, nine hospitals and a physician group that encompasses over 1,100 academic and community providers practicing in over 180 primary and specialty clinics located in more than 130 locations.

The flagship ECU Health Medical Center, a Level I Trauma Center, and ECU Health Maynard Children¿s Hospital serve as the primary teaching hospitals for the Brody School of Medicine at East Carolina University. ECU Health and the Brody School of Medicine share a combined academic mission to improve the health and well‑being of eastern North Carolina through patient care, education and research.

General Statement

It is the goal of ECU Health and its entities to employ the most qualified individual who best matches the requirements for the vacant position.

Offers of employment are subject to successful completion of all pre-employment screenings, which may include an occupational health screening, criminal record check, education, reference, and licensure verification.

We value diversity and are proud to be an equal opportunity employer. Decisions of employment are made based on business needs, job requirements and applicant¿s qualifications without regard to race, color, religion, gender, national origin, disability status, protected veteran status, genetic information and testing, family and medical leave, sexual orientation, gender identity or expression or any other status protected by law. We prohibit retaliation against individuals who bring forth any complaint, orally or in writing, to the employer, or against any individuals who assist or participate in the investigation of any complaint.