Vital Statistics Records Specialist

Cape Fear Valley Health; Fayetteville (NC); On-site; USD 42,000 - 55,000; Full time

Job summary

Cape Fear Valley Health is seeking a Vital Statistics & Morgue Operations associate to obtain and process information for birth and death certificates, coordinating with the Medical Examiner and public health departments in North Carolina.

The role supports families, prepares essential paperwork, and handles notary duties while ensuring compliance and sensitive handling of diverse cases.

Qualifications

• Associate degree in Health Information Management or related program.
• RHIT, RHIA preferred.
• Must obtain a notary public appointment within 30 days of completion of probation.

Responsibilities

• Prepares birth certificates by retrieving Birth Delivery Notification sheets, reports from Labor/Delivery, recording infants' names in birth log, interviewing mothers to obtain information, inputs the birth certificate information, obtains signatures as required
• Uploads birth information to the State Vital Records Office, Raleigh, NC on a regular basis.
• Obtains information and prepares paperwork for deaths to include in-hospital deaths, stillbirths, medical examiner related cases, deaths occurring in the Emergency Department and DOAs.
• Supports the Medical Examiner by preparing the Medical Examiner’s death certificate and other essential paperwork
• Assists bereaved families with information about releasing the deceased to a funeral home and by explaining paperwork to the families
• Coordinates release of bodies with funeral directors and Health System staff
• Reports and investigates problems, initiates appropriate corrective action, and advises the direct supervisor, department director or other available member of the HIM Management Team of any emergencies or matters which warrant further attention
• Provides notary services for patients and their families as part of the birth certificate process
• Practices Erickson's developmental model and demonstrates age specific interventions
• Is knowledgeable of and sensitive to the psychosocial, spiritual and cultural needs of individuals
• Demonstrates workload management
• Other duties as assigned

Skills

English proficiency

Typing 50 wpm

Customer service

Communication skills

Microsoft Windows

Education

Associate degree in Health Information Management or related program

RHIT, RHIA preferred

Notary public appointment within 30 days of probation

Tools

Microsoft Word

Office software

Job description

Cape Fear Valley Health is seeking a Vital Statistics & Morgue Operations associate to obtain and process information for birth and death certificates, coordinating with the Medical Examiner and public health departments in North Carolina.

The role supports families, prepares essential paperwork, and handles notary duties while ensuring compliance and sensitive handling of diverse cases.