Virtual Receptionist

Emergency University; Oregon; Hybrid; USD 35,000 - 48,000; Full time

Job summary

Emergency University is seeking a professional virtual receptionist to manage front desk operations remotely, answer calls, direct inquiries to the appropriate departments, and schedule appointments for staff and clients.

You will handle administrative tasks such as data entry, respond to emails, maintain organized records, and collaborate with team members to ensure a seamless flow of information while upholding company policies.

Qualifications

• Proven experience as a receptionist or in a similar customer service role.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficient in using phone systems, computers, and office software (e.g., Microsoft Office Suite).
• Ability to work independently and as part of a team.

Responsibilities

• Answer and manage a high volume of incoming calls with a positive and professional demeanor.
• Direct calls to the appropriate personnel or department.
• Schedule and confirm appointments for staff and clients.
• Respond to customer inquiries via phone and email promptly and effectively.
• Maintain accurate records of communications and transactions.
• Assist with administrative tasks as needed, including data entry and document management.
• Collaborate with team members to ensure a seamless flow of information and support.
• Uphold company policies and procedures while providing excellent customer service.

Skills

Receptionist experience

Customer service

Communication skills

Multitasking

Microsoft Office

Tools

Phone systems

Office software

Data entry

Job description

We are seeking a professional and friendly virtual receptionist to manage our front desk operations and provide exceptional customer service. The ideal candidate will be responsible for answering incoming calls, directing inquiries to the appropriate departments, and managing appointment scheduling. You will also handle administrative tasks such as data entry, responding to emails, and maintaining organized records.

Key Responsibilities

• Answer and manage a high volume of incoming calls with a positive and professional demeanor.
• Direct calls to the appropriate personnel or department.
• Schedule and confirm appointments for staff and clients.
• Respond to customer inquiries via phone and email promptly and effectively.
• Maintain accurate records of communications and transactions.
• Assist with administrative tasks as needed, including data entry and document management.
• Collaborate with team members to ensure a seamless flow of information and support.
• Uphold company policies and procedures while providing excellent customer service.

Qualifications

• Proven experience as a receptionist or in a similar customer service role.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficient in using phone systems, computers, and office software (e.g., Microsoft Office Suite).
• Ability to work independently and as part of a team.
• A positive attitude and a commitment to providing outstanding service.