Virtual Legal Support Coordinator (\"Word processor\")

Gordon-Rees-Scully-Mansukhani,-LLP; United States; Remote; USD 45,000 - 55,000; Full time

Job summary

Gordon Rees Scully Mansukhani is seeking a fully remote Virtual Legal Support Coordinator to handle document processing in a fast-paced legal environment. You will coordinate workflow, track deadlines, and perform quality control while supporting firm policies and procedures.

The role is 40 hours per week with evening hours (3pm-12am ET alignments) and offers standard benefits. Prior remote work experience and strong MS Office skills are highly valued.

Qualifications

• REQUIRED: 1-3 years of relevant experience
• Strong time management and prioritization abilities
• Proven ability to manage multiple projects simultaneously
• Excellent attention to detail and accuracy in documentation
• Capable of maintaining structured workflows and systems
• Ability to coordinate cross-functional teams and schedules
• Experience with MS Teams and remote work is preferred
• Advanced skills in Word, Excel and PowerPoint

Responsibilities

• Coordinate workflow and prioritize tasks for the VLS team
• Track deadlines and ensure timely delivery of documents
• Perform quality control on documents and processes
• Problem-solve and share knowledge across the team
• Report on timing and critical issues to VLS Managers
• Support Firm policies and procedures and other duties as assigned

Skills

Time management

Prioritization

Multi-project management

Attention to detail

Remote work experience

MS Teams

MS Word

MS Excel

PowerPoint

Document management

Tools

iManage

Kofax Power PDF

MS Office Suite

Job description

Overview

GRSM's Virtual Legal Support ("VLS") Coordinators will prioritize, delegate, and actively handle sensitive and confidential assignments within the team in a consistently fast paced environment. Coordinators handle quality control and immediately resolve or expand issues to the VLS Managers; this role does not include people management or supervisory duties.

• All employees working 30+ hours per week are eligible for Medical, Dental, Vision, 401K, PTO, Disability & Life Insurance.

This fully remote role will be staffed in VLS' "Document Processing" ("DP") service line and will work evening hours. The following shift is available but can be filled from any US location and will include a mandatory 1-hour lunch. This is a full-time, 40 hour per week role.

Monday-Friday, 3pm - 12pm ET // 2pm - 11pm CT // 12pm - 9pm PT

Leadership and Expectations

• Champion Department policies, initiatives and general messaging
• Be a neutral point of contact for our team to ask questions and share concerns and appropriately elevate feedback to Managers when necessary
• Ensure Department voicemails are returned / processed appropriately and elevate to Managers as needed
• Communicate staff shortages to VLS Managers
• Escalate items to management when appropriate
• Ad hoc reporting as needed

Responsibilities

• Support Firm and Department Policies and Procedures
• Track Deadlines
• Perform Quality Control
• Problem Solve
• Share Knowledge
• Report on Timing and Critical Issues
• Coordinate Workflow
• Other duties as assigned

Department Overview

The Virtual Legal Support Team handles a wide array of legal support functions across our two service lines: Direct Support and Document Processing. Some of the tasks this department performs are as follows: organize and name incoming documents in the firm's Document Management System (iManage), prepare confidential and sensitive legal documents across all 50 states using templates and forms within the Microsoft Suite programs, Kofax Power PDF, and other firm software to convert documents, replace text, run document comparisons, mark and run tables of content and authorities, mail merges, create fillable forms, and edit presentations.

Qualifications

• REQUIRED: Minimum 1-3 years of relevant experience
• Exceptional time management and prioritization abilities
• Proven track record of managing multiple projects simultaneously
• Strong attention to detail and accuracy in documentation
• Skilled in maintaining structured workflows and systems
• Ability to coordinate cross-functional teams and schedules
• Strength in MS Teams preferred; previous remote work experience preferred.
• Advanced skillset using Microsoft Suite Programs (e.g., Word, Excel and PowerPoint)

Salary: $50,000.00 annually or $24.04 per hour.

Pay Range

USD $50,000.00 - USD $50,000.00 /Yr.

Gordon Rees Scully Mansukhani is an equal opportunity employer.