Virtual Legal Support Assistant (“Direct Support”)

Gordon Rees Scully Mansukhani, LLP; United States; Remote; USD 41,000 - 50,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K

PTO

Disability & Life Insurance

Computer equipment provided

Job summary

Gordon Rees Scully Mansukhani, LLP seeks a Virtual Legal Support Assistant (VLS) for a fully remote, 40-hour workweek. You will process sensitive case-related tasks, provide professional remote communication, and support the VLS Department across Direct Support, Document Processing and New Matter Intake.

Training is provided, and full benefits including medical, dental, vision, 401(k), PTO, disability and life insurance are available. Shifts are daytime, US-wide with a 1-hour lunch.

Qualifications

• Minimum 1 year of relevant experience working in a law firm setting.
• Strong proficiency with MS Teams andMicrosoft Office.
• Experience with iManage, Chrome River and Kofax preferred.

Responsibilities

• Polished and professional office communication as a visible representative of the VLS Department.
• Maintain up-to-date Client Case Lists and save/distribute incoming mail.
• Download/save court ECF filings and process vendor invoices and expense reimbursements using Chrome River.

Skills

MS Teams

Microsoft Word

Microsoft Excel

PowerPoint

Remote work experience

Education

1 year of law firm experience

Tools

iManage

Chrome River

Kofax Power PDF

Job description

Overview

GRSM’s Virtual Legal Support Assistant ("VLS Assistant") will work in a remote capacity and actively process sensitive and confidential case related assignments received from the Firm’s brick and mortar offices. This is a fast-paced and metric-driven environment where accuracy matters and results are measured. Extensive training is provided along with full benefits, including computer equipment. All employees working 30+ hours per week are eligible for Medical, Dental, Vision, 401K, PTO, Disability & Life Insurance.

This fully remote role will be staffed in VLS’ Direct Support ("DS") service line and will work daytime hours. The following shifts can be filled from any US location and will include a mandatory 1-hour lunch. This is a full-time, 40 hour per week role.

Opening #1: Monday-Friday, 11am to 8pm ET / 8am to 5pm PT

Responsibilities

• Polished and professional office communication – you are a visible representative of the VLS Department and must present in a polished and professional manner at all times.
• Maintain up-to-date Client Case Lists.
• Save & Distribute Incoming Mail.
• Download and save court ECF Filings using firm naming conventions.
• Process Vendor Invoices using Chrome River software.
• Process Expense Reimbursements using Chrome River software.
• Ad Hoc projects such as: large PDF bookmarking projects, large OCR projects.

Department Overview

The Virtual Legal Support Team handles a wide array of legal support functions across our three service lines: Direct Support, Document Processing and New Matter Intake. Some of the tasks this department performs are as follows: review and data entry for new matters, organize and name incoming documents in the firm’s Document Management System (iManage), prepare confidential and sensitive legal documents across all 50 states using templates and forms within the Microsoft Suite programs, Kofax Power PDF, and other firm software to convert documents, replace text, run document comparisons, mark and run tables of content and authorities, mail merges, create fillable forms, and edit presentations.

Qualifications

• REQUIRED: Minimum 1 year of relevant experience working in a law firm setting.
• Strength in MS Teams preferred; previous remote work experience preferred.
• iManage, Chrome River and Kofax experience preferred.
• Advanced skillset using Microsoft Suite Programs (e.g., Word, Excel and PowerPoint).

Salary: $45,000.00 annually or $21.63 per hour.

Pay RangeUSD $45,000.00 - USD $45,000.00 /Yr.

Gordon Rees Scully Mansukhani is an equal opportunity employer.