Legal Support Specialist

Nashville Bar; Knoxville (TN); On-site; USD 42,000 - 55,000; Full time

Job summary

Nashville Bar is seeking a Legal Support Specialist I to join its Legal Resource Center. The role provides administrative support to attorneys firm-wide and collaborates with staff to deliver high-quality client service.

The LSS I will handle documents, indexing, filings, dockets, travel coordination, and expense processing while maintaining confidentiality and demonstrating initiative in a fast-paced legal environment.

Qualifications

• High School diploma required; Associate's degree preferred; Bachelor's a plus.
• Strong organizational and multitasking abilities in a fast-paced environment.
• Excellent oral and written communication skills and attention to detail.

Responsibilities

• Prepare legal correspondence, including printing, scanning and converting documents.
• Assist with preparing binders, making copies, and entering data.
• Monitor and pull dockets, as needed.
• Prepare and process documents for mailing.
• Ensure proper indexing and internal filing of legal documents in both electronic and paper form.
• Create and maintain original and electronic case files, including using the Firm's document management system.
• Retrieve case files and prepare files for offsite storage or scanning in accordance with Information Governance procedures.
• Schedule appointments, events and travel.
• Monitor workflow of assigned tasks and projects, prioritizing incoming tasks to meet deadlines and coordinate with other support services to complete work.
• Submit expense reimbursements for attorneys and process invoices using correct g/l coding in accounts/payable system.
• Back-up reception coverage.
• Provide additional support, back-up and PTO coverage for LSSII Team.
• Other clerical tasks and related duties, as assigned.

Skills

Adobe Acrobat

MS Word

Outlook

Excel

Typing accuracy

Oral communication

Written communication

Organization

Confidentiality

Teamwork

Self-motivation

Education

High School Diploma

Associate's Degree

Bachelor's Degree

Tools

Document management system

Accounts payable system

Job description

Position Summary:

As a member of the Legal Resource Center (LRC), the Legal Support Specialist I (LSS I) provides administrative support to attorneys firm wide. The LSS I works collaboratively and cooperatively with attorneys and other administrative personnel to deliver the highest level of service to internal and external clients.

The Legal Support Specialist I role is an opportunity to begin or enhance your career in a professional services environment. Development opportunities exist for those who successfully execute the essential functions of this role and demonstrate an aptitude for learning, and a commitment to the team.

Key Responsibilities:

• Prepare legal correspondence, including printing, scanning and converting documents.
• Assist with preparing binders, making copies, and entering data.
• Monitor and pull dockets, as needed.
• Prepare and process documents for mailing.
• Ensure proper indexing and internal filing of legal documents in both electronic and paper form.
• Create and maintain original and electronic case files, including using the Firm's document management system.
• Retrieve case files and prepare files for offsite storage or scanning in accordance with Information Governance procedures.
• Schedule appointments, events and travel.
• Monitor workflow of assigned tasks and projects, prioritizing incoming tasks to meet deadlines and coordinate with other support services to complete work.
• Submit expense reimbursements for attorneys and process invoices using correct g/l coding in accounts/payable system.
• Back-up reception coverage.
• Provide additional support, back-up and PTO coverage for LSSII Team.
• Other clerical tasks and related duties, as assigned.

• High School Diploma required; Associate's Degree preferred; Bachelor's a plus.
• Ability to remain poised and demonstrate composure and tact in stressful situations.
• Must exhibit a high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-drive, detail-oriented work environment utilizing excellent judgment, and decision-making skills.
• Ability to maintain confidentiality.
• Embrace technology and seek knowledge to improve efficiency and quality of work.
• Advanced computer skills including knowledge of Adobe, MS Word, Outlook, and Excel.
• Knowledge of specific law firm programs a plus.
• Excellent oral and written communication skills.
• Typing accuracy, ability to proofread with an attention to detail.
• Good organizational skills.
• Strong client service focus and ability to work effectively in a team environment.
• Self-motivation and ability to work with minimal supervision, while functioning effectively as part of a team.
• Various physical activity may be required.