Virtual Executive Assistant

Zirtual; United States; Remote; USD 17,000 - 42,000; Full time

Benefits offered by this job

Flexible remote work environment

Supportive team environment

Competitive compensation

Job summary

Zirtual is seeking a skilled Virtual Executive Assistant to provide professional administrative support to executives, entrepreneurs, and business owners. You will manage schedules, communications, and operational tasks in a remote environment.

The ideal candidate has 2-4+ years of EA experience, strong organizational skills, and proficiency with Google Workspace and Office Suite. This role offers flexible remote work and a path for professional growth.

Qualifications

• Bachelor's or Associate's degree in a related field or equivalent experience.
• 2-4+ years of EA/Administrative experience.
• Experience supporting multiple clients or executives.
• Excellent written and verbal communication; confidentiality.

Responsibilities

• Manage and coordinate complex calendars across multiple time zones.
• Schedule calls, events, and meetings; resolve conflicts proactively.
• Monitor emails; prepare correspondence and follow up as needed.
• Act as liaison between clients and internal/external contacts.
• Prepare documents, presentations, reports, and materials.
• Data entry, file organization, and client information maintenance.
• Coordinate travel arrangements including flights and hotels.
• Support meeting coordination, both virtual and in-person.
• Assist with daily business operations, research tasks, and process improvements.
• Prepare weekly usage reports and uphold client support standards.

Skills

EA admin experience

Calendar management

Remote work

Strong communication

Bilingual EN/FR/ES

Education

Associate's or Bachelor's Degree in Business Administration or related field

Tools

Google Workspace

Microsoft Office

Google Calendar

Outlook

Asana

Trello

ClickUp

Zoho CRM

Salesforce

Job description

Zirtual is seeking a skilled and organized Virtual Executive Assistant to provide professional administrative support to executives, entrepreneurs, and business owners. The company specializes in delivering reliable remote assistance while helping clients improve productivity, organization, and work-life balance.

The successful candidate will manage schedules, communications, and operational tasks while serving as a key point of contact for assigned clients. This role requires excellent organization, attention to detail, confidentiality, and the ability to independently manage multiple priorities in a remote work environment.

Key Responsibilities:

• Manage and coordinate complex calendars, appointments, and meetings across multiple time zones.
• Schedule calls, events, and meetings while proactively resolving scheduling conflicts.
• Monitor emails, prepare correspondence, and prioritize communications for timely follow-up.
• Act as a liaison between clients and internal/external contacts to ensure smooth communication.
• Prepare documents, presentations, reports, and other business materials.
• Perform data entry, organize files, and maintain accurate client information.
• Coordinate travel arrangements including flights, hotels, transportation, and detailed itineraries.
• Support virtual and in-person meeting coordination by managing logistics effectively.
• Assist with daily business operations, research tasks, and process improvement initiatives.
• Prepare weekly usage reports and follow company standards for client support.

Requirements:

• Associate's or Bachelor's Degree in Business Administration or a related field, or equivalent work experience.
• 2-4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role.
• Experience supporting multiple clients or executives is preferred.
• Typing speed of at least 50 WPM with strong accuracy.
• Proficiency in Google Workspace and/or Microsoft Office Suite.
• Experience with calendar management tools such as Google Calendar or Outlook.
• Familiarity with project management and CRM tools including Asana, Trello, ClickUp, Zoho, or Salesforce.
• Strong written and verbal communication skills.
• Ability to work independently in a remote environment while maintaining professionalism and confidentiality.
• Reliable high-speed internet, computer, and phone setup.
• Availability during PST or EST business hours, Monday-Friday, unless otherwise specified.
• Bilingual abilities in English/French and/or Spanish are preferred.

• Executive assistance, calendar management, and administrative operations.
• Remote communication tools, productivity platforms, and CRM systems.
• Client coordination, document management, and business support processes.

Benefits:

• Flexible remote work environment.
• Opportunity to support diverse clients across multiple industries.
• Competitive compensation with earning potential between $1,500 and $3,800 per month.
• Professional growth and development opportunities.
• Supportive team environment with guidance from Account Supervisors.
• Work-life balance focused remote working culture.