Virtual Assistant (WFH Role)

Remote Freelance; Northern (KY); Remote; USD 40,000 - 60,000; Full time

Benefits offered by this job

Remote work

Job summary

Seasonofgrace Energy Management LLC is seeking a disciplined Virtual Assistant to provide day-to-day administrative support for a remote energy management practice. You will handle scheduling, emails, data entry, and document preparation while coordinating with clients and partners from a home office.

The role emphasizes organization, proactive communication, and the ability to manage multiple priorities independently in a fully remote environment.

Qualifications

• Strong administrative and organizational skills with calendar management and document preparation.
• Proficiency with common office software and online tools including word processing, spreadsheets, video conferencing, and cloud storage.
• Strong written and verbal communication skills suitable for client and partner interactions.
• Ability to work independently and manage multiple priorities in a remote setting.

Responsibilities

• Schedule appointments and manage calendars.
• Monitor and respond to emails professionally.
• Prepare basic reports, documents, and administrative materials.
• Perform data entry and keep business records up to date.
• Coordinate communications with clients and partners.
• Maintain organized digital files and documentation.
• Support basic online research and summarize findings clearly.
• Assist with online tools and platforms used by the company.
• Manage multiple administrative priorities with consistent follow-through.
• Maintain accuracy and attention to detail across records and documentation.

Skills

Calendar management

Email handling

Data entry

Documentation preparation

Communication skills

Remote work discipline

Tools

Word processing

Spreadsheets

Video conferencing

Cloud storage

Job description

Seasonofgrace Energy Management LLC is focused on efficient and responsible energy use for residential and commercial clients. The company provides personalized support to help clients optimize energy consumption, reduce costs, and improve sustainability. Its team works remotely across client requests, projects, and internal operations, with an emphasis on reliability, professionalism, and clear communication.

About the Role

The Virtual Assistant will provide day-to-day administrative and operational support across the business. This full-time remote role involves calendar and email management, scheduling, data entry, record updates, document preparation, and communication coordination with clients and partners.

The role is well suited to someone who is organized, detail-oriented, proactive, and comfortable managing multiple priorities independently in a remote environment.

Key Responsibilities

• Schedule appointments and manage calendars.
• Monitor and respond to emails professionally.
• Prepare basic reports, documents, and other administrative materials.
• Perform data entry and keep business records up to date.
• Coordinate communications with clients and partners.
• Maintain organized digital files and documentation.
• Support basic online research and summarize findings clearly.
• Assist with online tools and platforms used by the company.
• Manage multiple administrative priorities with consistent follow-through.
• Maintain accuracy and attention to detail across records and documentation.

Required Qualifications

• Strong administrative and organizational skills, including calendar management, email handling, and document preparation.
• Proficiency with common office software and online tools, including word processing, spreadsheets, video conferencing, and cloud storage.
• Strong written and verbal communication skills.
• Ability to communicate professionally with clients and colleagues.
• Ability to work independently and manage time effectively in a remote environment.
• Ability to prioritize multiple tasks and meet responsibilities consistently.
• High level of accuracy and attention to detail in data entry, record keeping, and documentation.
• Comfortable conducting basic online research and summarizing information clearly.
• Reliable internet connection and a suitable remote work setup.

Preferred Qualifications

• Previous experience as a Virtual Assistant or in an administrative support role.
• Interest in or familiarity with energy management or sustainability.