Virtual Assistant at Greentown Productions Remote

Greentown Productions; United States; Remote; USD 21,000 - 34,000; Full time

Benefits offered by this job

Flexible schedule

Remote work

Paid training

Job summary

Greentown Productions is seeking a detail-oriented Virtual Assistant to provide high-level administrative and operational support to our management team in a remote setting. The ideal candidate will manage calendars, handle communications, perform data entry, and support daily business operations while maintaining data accuracy and confidentiality.

Strong organizational and multitasking skills, plus proficiency with Microsoft Office, Google Workspace, CRMs, and PM tools will help you thrive in

Qualifications

• 1 year of experience as a Virtual Assistant or Administrative Assistant.
• Experience in remote work or customer support preferred.
• Proficient in Microsoft Office Suite and Google Workspace.
• Familiar with CRM systems, project management tools (Asana, Trello), and virtual communication platforms (Zoom, Slack).
• Excellent written and verbal communication.
• Strong organizational and time-management abilities.
• Ability to work independently and maintain confidentiality.

Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings.
• Handle email correspondence and respond to routine inquiries.
• Input, organize, and update records in company databases or CRMs.
• Assist with travel arrangements, meeting logistics, and follow-ups.

Skills

Written communication

Verbal communication

Time management

Attention to detail

Confidentiality

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

CRM systems

Asana

Trello

Zoom

Slack

Job description

Virtual Assistant job at Greentown Productions. Remote.

We are seeking a detail-oriented and proactive Virtual Assistant to provide high-level administrative and operational support to our management team. The ideal candidate is organized, reliable, and skilled at multitasking in a remote environment. This role involves managing schedules, handling communications, performing data entry, and supporting daily business operations to ensure efficiency and professionalism in all tasks.

Key Responsibilities:

1. Administrative Support

• Manage calendars, schedule appointments, and coordinate meetings.

• Handle email correspondence and respond to routine inquiries.

• Prepare reports, presentations, and professional documents.

• Maintain digital files and ensure data accuracy.

2. Communication & Coordination

• Serve as a point of contact for internal teams and external clients.

• Draft, edit, and proofread business communications.

• Coordinate projects and track task completion timelines.

3. Data & Documentation Management

• Input, organize, and update records in company databases or CRMs.

• Generate spreadsheets, manage contact lists, and maintain logs.

• Handle confidential information with discretion and integrity.

4. General Office Support

• Assist with travel arrangements, meeting logistics, and follow-ups.

• Conduct basic online research or prepare summaries when needed.

• Support special projects and ad hoc administrative requests.

Qualifications and Skills:

• Education: High school diploma or equivalent (associate or bachelor's degree preferred).

• Experience:

  • 1years of experience as a Virtual Assistant or Administrative Assistant.

  • Experience in remote work or customer support preferred.

• Technical Skills:

  • Proficient in Microsoft Office Suite and Google Workspace.

  • Familiarity with CRM systems, project management tools (e.g., Asana, Trello), and virtual communication platforms (e.g., Zoom, Slack).

• Soft Skills:

  • Excellent written and verbal communication.

  • Strong organizational and time-management abilities.

  • High attention to detail and problem-solving mindset.

  • Ability to work independently and maintain confidentiality.

Performance Expectations:

• Timely completion of assigned tasks and projects.

• Consistent professionalism in communication and task handling.

• Maintaining confidentiality and data accuracy at all times.

• Positive collaboration with internal and external stakeholders.

Benefits:

• Competitive hourly rate and flexible scheduling.

• Remote work with full online collaboration tools.

• Paid training and growth opportunities.

• Supportive and team-oriented work environment.